Site Administrator / Office Administrator

Job Title: Site Administrator

Contract to hire

Salary: $24/hr.

Groveport, Ohio – 100% on site

Mainly looking for good organization and comfortable with Excel as well as exposure to payroll, not for processing payroll but timekeeping and adding new hires. 

 

Position Summary:

The Distribution Center Site Administrator plays a critical role in supporting the operational efficiency of the Distribution Center by managing administrative functions, coordinating with internal and external stakeholders, and ensuring compliance with company policies and procedures. This role requires strong organizational skills, attention to detail, and the ability to collaborate across departments including Operations, HR, Safety, and Quality, with a strong emphasis on logistics and warehouse operations support.

Key Responsibilities

 

Procurement & Financial Administration

· Develop and manage purchase orders (POs) in alignment with site needs and budgetary guidelines.

· Process accounts payable transactions accurately and timely, ensuring proper documentation and approvals utilizing current systems

· Purchase site supplies in accordance with process and approvals

 

Employee Coordination & Support

· Serve as an initial point of contact for contract employees and coordinate with multiple staffing agencies regarding onboarding, scheduling, and general inquiries.

· Collaborate closely with operations to understand staffing needs and scheduling aligns with logistics demands.

· Assist with timekeeping and payroll reporting, ensuring accuracy and timely submission to HR/payroll teams and outside agencies.

 

Employee Engagement & Communication

· Support employee engagement initiatives including site events, recognition programs, and feedback collection.

· Assist with site-wide communications including bulletin boards, newsletters, and digital signage. Manage site-wide communications including bulletin boards, newsletters, and digital signage.

 

Safety & Compliance

· Track and report safety metrics, incidents, and compliance documentation in coordination with the Safety team.

· Maintain records and assist with audits and inspections as needed, with a focus on Distribution Center safety protocols and warehouse compliance.

 

Collaboration & Leadership Support

· Partner with site leadership including HR, Safety, and Quality to support cross-functional initiatives and ensure smooth operations.

· Collaborate with warehouse supervisors and logistics managers to align administrative support with operational goals.

 

Security & Systems Management

· Administer the site’s security badging system, including issuance, tracking, and deactivation of badges.

· Maintain confidentiality and integrity of employee and site data.

 

General Administrative Duties

· Perform various administrative tasks such as scheduling meetings, maintaining records, ordering supplies, and supporting visitors.

· Take on additional duties as assigned to support site operations and leadership.

· Support other distribution sites as needed with similar administrative tasks as needed to ensure business continuity

 

Qualifications:

· Proven experience in administrative or site coordination roles.

· Familiarity with PO systems, payroll/timekeeping platforms, and safety reporting tools.

· Strong communication and interpersonal skills.

· Ability to manage multiple priorities in a fast-paced environment.

· Proficiency in Microsoft Office Suite and other relevant software.

 

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