Documentation Specialist

Job Title: Documentation Coordinator

Job Type: Part-time, Long-term Temporary (20-24 hrs per week)

Pay: $20-23 per hour

Position Summary

Are you highly organized, detail-oriented, and passionate about supporting engineering teams? We are seeking a Documentation Coordinator to be the backbone of our project documentation process. In this vital role, you will compile, assemble, and distribute project documentation—including submittals and Operation & Maintenance Manuals. Your accuracy and dedication will ensure projects are documented in accordance with company standards and regulatory policies.

Primary Duties and Responsibilities

	
• Collaborate with Engineering and CAD departments to precisely document project components, including dimensions, part numbers, specifications, and maintenance instructions.
  
  	

• Utilize printed and electronic catalogs to identify relevant information for engineer-selected parts.
  
  	

• Review Bills of Material for part number errors, ensuring consistency and accuracy.
  
  	

• Format and present documentation per customer specifications.
  
  	

• Gather and organize operation and maintenance materials for key equipment, creating clear and user-friendly manuals.
  
  	

• Ship finalized documentation to designated project addresses.
  
  	

• Provide clerical support for documentation, quality control, and administrative teams as needed.
  
  	

• Perform other related duties as assigned to support project goals.
  
  

Experience, Skills, and Educational Requirements

	
• High school diploma or GED equivalent required.
  
  	

• Basic computer proficiency (MS Word, Excel, Adobe Acrobat).
  
  	

• Excellent spelling, grammar, and language skills.
  
  	

• Strong organizational abilities with keen attention to detail.
  
  	

• Effective communication skills, both verbal and written.
  
  	

• Ability to work efficiently under pressure and cope with frequent interruptions.
  
  

Core Competencies

	
• Strong communication skills
  
  	

• Detail oriented
  
  	

• Excellent organizational skills
  
  	

• Adaptability and flexibility
  
  

Work Environment

You will work in a comfortable office setting with moderate noise levels. We are committed to accommodating employees with disabilities to perform all essential functions of the job.

Physical and Mental Requirements

	
• Adherence to safety as a condition of employment.
  
  	

• Frequent talking, hearing, prolonged sitting and standing.
  
  	

• Occasionally walking distances up to 100 yards, climbing stairs, bending, and crouching.
  
  	

• Ability to operate controls, reach, and handle objects.
  
  	

• Able to lift and move objects up to 50 pounds periodically.
  
  	

• Visual acuity to see and read small printed materials and adjust focus.
  
  	

• Logical reasoning and sound decision-making.
  
  	

• Effective oral and written communication, with poise and professionalism in all circumstances.
  
  	

• Ability to manage multiple complex problems simultaneously.
  
  	

• Perform well under stress, emergencies, speed, deadlines, or productivity quotas.
  
  

If you are ready to make an impact on project success, apply today and become a trusted member of our documentation team!

 

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