Administrative Aide - #26-002572-0008

Introduction

It is important that all experience be fully documented.Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY ANDACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

The application ispart of the examination process. Your answers will determine your eligibilityto participate in the next phase of the selection process.

Clearly describeyour qualifications in detail. Credit cannot be given for education, training,experience, knowledge, skills, and abilities that you fail to indicate.

Do not leave anyanswer spaces blank; if a question does not apply, write "N/A."

Although you mayattach a resume to further describe your qualification, it does not substitutefor completing the application form. An incomplete application form may resultin disqualification. Do NOT write "see resume" in your work historyor responses to supplemental questions.

Failure to complywith these instructions may result in disqualification.

Read the JobAnnouncement carefully for specific filing instructions, supplementalquestions, and final filing dates.

GRADE ASTD11 LOCATION OF POSITION Maryland State Police Salisbury Barrack 2765 North Salisbury Boulevard Salisbury, MD 21801 Main Purpose of Job The main purpose of this position is to provide a complete range of administrative and secretarial support duties to the Barrack Commander, Assistant Commander, Criminal Section Commander, as well as uniform and civilian personnel assigned to the Leonardtown Barrack. This includes working in coordination with allied law enforcement agencies and the public. POSITION DUTIES

Responsible for typingconfidential material for the Leonardtown Barrack Command Staff, as well asTroopers.

Prepares routine andnon-routine letters of appreciation, endorsements, detailed reports, SpecialOrders, Form 17's, and routing slips.

Checks Commander's andAssistant Commander's mailbox in their absence. Reviews incoming mail andfaxes. Notifies Commander or Assistant Commander of matters needing immediateattention.

Open and appropriatelydisseminate all incoming departmental and U.S. Mail daily. Check barrack emailsdaily and answer all correspondence or direct to appropriate personnel.

Answerphones and forward calls to appropriate personnel; and provide information tocallers in accordance with Departmental directives.

Responsible for thedaily processing of all invoices and bills submitted to the installation.

Prepares the CheckAccountability Log for checks received for copies of reports. Prepares andcompletes the bank deposit and ensures a copy of the Check Accountability Logand deposit slip are sent to Finance Division and filled in accordance to theagency retention procedures.

Maintains, controlsand oversees the entire filing system in the barrack, which includes personnelfiles, by ensuring those files are of sensitive nature are kept locked andsecured and to ensure data is placed in the correct designated file.

In the absence of theAdministrative Specialist, composes and prepares news releases containinginformation on criminal activity/arrests and traffic incidents.

Others duties asassigned by Supervisory or Command personnel.

MINIMUM QUALIFICATIONS

Education : Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience : Four years performing secretarial work or clerical work involving typing duties.

Notes :

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1. Two years ofexperience providing secretarial support to an official,administrator or an administrative staff .

2. Independentlyprepares correspondence and statistical reports.

3. Experience workingat the Municipal, County, State or Federal levels of government.

SPECIAL REQUIREMENTS Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

In accordance with Section 2-204(b)(6) of the PublicSafety Article, Candidates for position in this classification will be subjectto an initial drug screening and a complete criminal background investigation beforepermanent appointment can be made. A criminal conviction may be grounds forrejection of the candidate.

SELECTION PROCESS

Only candidates who meet the minimum qualifications willbe considered for this classification. Therefore, it is essential that youprovide complete and accurate information on your application. Successfulcandidates will be placed on the Eligible List categorized as BEST QUALIFIED,BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for atleast one year from the date of examination. The list will be used by thehiring manager to select employees. The list will be valid for one year.

EXAMINATION PROCESS

The examination will consist of a rating of youreducation, training and experience related to the requirements of the position.You may be required to complete a qualifications supplement, or the rating maybe based on your application. Report all experience and education that isrelated to this position. Applicants may be given a physical examination andwill be subject to an interview, background investigation, polygraphexamination and substance abuse testing.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants arelimited to uploading one file. As a result, it is strongly urged that thoseapplying upload ALL required and additional documents (undergraduate andgraduate transcripts, resumes, etc.) as one file. If you are unable to applyonline, you may submit an application via mail. The Maryland State ApplicationForm can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: William Boniarski

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*If you have any questionsabout this recruitment, please contact the Maryland State Police at....

*TTY Users: Call Maryland Relay

*We thank our Veterans fortheir service to our country and encourage them to apply

*As an equal opportunityemployer, Maryland is committed to recruiting, retaining, and promotingemployees who are reflective of the State's diversity

*Bilingual applicants andpeople with disabilities are encouraged to apply

It is the policy of theMaryland State Police to comply with all applicable federal and state lawsprohibiting employment discrimination and to provide equal employmentopportunity to all employees and applicants for employment without regard toage, ancestry, color, gender, identity and expression, genetic information,marital status, mental or physical disability, national origin, race, religiousaffiliation, belief or opinion, sex, sexual orientation or any other protectedstatus.