Office Administrator - Coroner's Office

Under limited supervision, performs routine to complex administrative, bookkeeping and technical work in support of effective and efficient department operations. Deputized as an Administrative Deputy Coroner. Performs related work as required. Reports to the Coroner.Performs routine to moderately complex administrative and secretarial work in support of the Coroner and other department staff, including but not limited to compiling data for reports, preparing correspondence and reports from dictation, maintaining calendars, scheduling appointments and meetings, establishing and maintaining filing systems, etc.

Types, prepares, processes, copies, files, transmits and/or distributes various documents, including but not limited to memos, investigation reports, technical and narrative reports, subpoenas, burial permits, and general correspondence.

Establishes and maintains accurate and fully documented case and court files. Reports traffic cases to the Department of Transportation (DOT).

Compiles, organizes and tabulates data and prepares statistical reports, NCIC background checks, suicide reports, special requests, investigation reports, etc.

Assists in the preparation of the departments annual budget.

Processes invoices for payment. Purchases office supplies and makes payments.

Answers the telephone; provides information as requested or forwards calls to appropriate staff person; takes messages as necessary; greets and assists office visitors.

Assists family members of deceased persons with Coroners office procedures as requested.

Provides other clerical support, including but not limited to processing daily U.S. and interoffice mail, copying and filing documents, sending and receiving faxes, entering and retrieving computer data, ordering and maintaining office supplies and forms, etc.

Supervises the daily activities of subordinate clerical personnel; supervisory duties include instructing, planning and assigning work, reviewing work, maintaining standards, coordinating activities, acting on employee problems, and recommending employee discipline. Reviews the work of subordinates for completeness and accuracy; offers training, advice and assistance as needed.

Attends various meetings and training classes as required.

Refers to policy and procedure manuals, computer manuals, directories, dictionary, etc.

Operates a variety of equipment such as a personal computer, NCIC computer, printer, typewriter, fax machine, copier, calculator, telephone.

Uses clerical and computer supplies.

Interacts and communicates with various groups and individuals such as the immediate supervisor, subordinates, co-workers, other County employees, family members of the deceased, attorneys, law enforcement personnel, funeral home directors, physicians office personnel, hospital personnel, S.C. Department of Health and Environmental Control, vendors, and the general public. EDUCATION, EXPERIENCE AND CERTIFICATION REQUIREMENTS:

Requires an Associates degree in secretarial science, data processing, business or related field supplemented by three to four years of general administrative and/or clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.