Administrative Officer I

State of Pennsylvania
Harrisburg, Pennsylvania
Full Time

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THE POSITION

Are you the kind of administrative professional who can juggle diverse responsibilities, support multiple leaders, and keep operations running smoothly behind the scenes? If you love being the "go-to" person who brings order, clarity, and reliability, this role is for you. The Pennsylvania Treasury is seeking a highly motivated Administrative Officer I to support the Deputy State Treasurer for Fiscal Operations & Policy, the Office of Policy, and the Office of Legislative Affairs. You will play a critical role that touches multiple bureaus and influences the success of key programs statewide-apply today and become part of a team that truly values your growth and success!

The Pennsylvania Treasury Department is an independent agency led by the elected State Treasurer and one of the largest state treasuries in the country, serving as custodian of more than $150 billion. Treasury plays a critical role in state government operations, acting as the custodian, investor, and disburser of funds for nearly all state agencies. Treasury also offers a wide range of programs and services to Pennsylvania families, including the PA 529 College and Career Savings Program; the PA ABLE Savings Program for people with disabilities; and our work to return more than $4 billion of Unclaimed Property to its rightful owners. A wealth of information is available at www.patreasury.gov.

DESCRIPTION OF WORK

As an Administrative Officer I, you will provide broad administrative and office support across the Deputy State Treasurer for Fiscal Operations & Policy Office, Policy, and Legislative Affairs. The responsibilities of this role include:

Operational Planning: Coordinate calendars, schedule meetings, and arrange logistics
Administrative Oversight: Prepare and proofread documents, manage spreadsheets and reports, and maintain both digital and physical filing systems
Travel Coordination: Handle all arrangements for staff travel registrations, transportation, and lodging; process travel expense vouchers and out service training requests
Project Contributions: Support procurement requisitions, policy tracking, and budget book preparation tasks while maintaining key master spreadsheets.
Collaborative Focus: Utilize strong communication and relationship-building skills while working closely with internal teams and external stakeholders to ensure positive and professional interactions

Work Schedule and Additional Information:

Full-time employment
Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time, up to two days per week. This position is currently required to work in the office three days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

Two years of experience in varied office management or staff work; and a bachelor's degree; or
An equivalent combination of experience and training.

Additional Requirements:

You must have experience using Microsoft applications such as Word, Excel, and Outlook, web-based utilities or the ability to learn relevant software to perform job duties
You must have strong attention to detail and the ability to work independently on assignments.
You must be able to perform essential job functions.

Preferred Qualifications (not required):

Experience managing office communications as part of your responsibilities
Experience handling confidential or sensitive information and ensuring discretion
Experience performing administrative tasks such as scheduling, file maintenance, or record-keeping

Legal Requirements:

A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

Your application must include a resume.
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Learn more about our Total Rewards by watching this short video!

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, six weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

Eligibility rules apply.

Do you have two or more years of experience in varied office management or staff work?

Additional Requirement: Do you have experience using Microsoft applications such as Word, Excel, and Outlook, web-based utilities or the ability to learn relevant software to perform job duties?

If you are claiming experience, please describe your experience and identify the applications which you have working knowledge. If you claimed you do not have experience, type N/A in the text box below.

Additional Requirement: Do you possess a strong attention to detail and the ability to work independently on assignments?

If you are claiming experience in the above question, please list the employer(s) where you gained this experience and describe the experience you are claiming. If you did not claim experience, list N/A in the space below.

Additional Requirement: Did you attach your resume to the application? A resume is required for this posting.

Preferred Qualification: Do you have experience managing office communications as part of your responsibilities?

Preferred Qualification: Do you have experience handling confidential or sensitive information and ensuring discretion?

Preferred Qualification: Do you have experience performing administrative tasks such as scheduling, file maintenance, or record-keeping?

Required Question

Employer Commonwealth of Pennsylvania

Address 613 North Street

Harrisburg, Pennsylvania, 17120

Website

Job ID: 522598877

Originally Posted on: 5/27/2026

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