Office Manager

Office Manager

We are now accepting applications for a qualified Office Manager at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)
Full-Time

Department

Strategic Venues & Event Svcs

Hours

40

Primary Duties and
Responsibilities:

Position purpose:

The Office Manager is a key member of the Office of Strategic Venues & Event Services (OSVES) team, providing high-level administrative and operational support to the department and senior staff. Reporting to the AVP, this position serves as the primary point of contact and operational hub for OSVES. Responsibilities include management of the general and administrative budget; coordination of onboarding and offboarding processes; oversight of leave and credit card reporting; facilitation of departmental meetings; maintenance of standard operating procedures (SOPs); and coordination of department continuity planning and goal tracking. This role also supports office supply management, departmental event planning, calendaring, and student development initiatives, ensuring all functions are executed with a high level of efficiency, accuracy, confidentiality, flexibility, professionalism and exceptional hospitality.

Essential Functions:

1. Provide comprehensive daily administrative and operational support to the AVP and OSVES senior staff including calendar management, preparation of reports and executive-level documentation, and coordination of travel arrangements. Maintain and ensure the accuracy of departmental records, including the organizational chart and standard operating procedures (SOPs).

2. Provide comprehensive support for OSVES financial operations, including vendor management, W-9 processing, and credit card reconciliation and reporting. Directly oversee and manage the departments general and administrative budget, ensuring accuracy, compliance, and fiscal accountability.

3. Provide comprehensive administrative and communications support for departmental meetings including preparation of meeting materials, scheduling and arrangement of meeting logistics, coordination and distribution of meeting communications, and coordination and development of meeting agendas.

4. Support hiring and onboarding processes for OSVES staff and student employees, including coordination of onboarding schedules, development of onboarding agendas, and maintenance of current onboarding templates and materials.

5. Provide support for operational projects and process documentation across OSVES, including coordination and maintenance of the departmental business continuity plan.

6. Mentor, coach, and train administrative student staff, ensuring alignment with departmental standards and procedures while fostering opportunities for co-curricular development and growth.

7. Support the planning and execution of special events, projects, and initiatives associated with OSVES premier venues; coordinate internal departmental events and staff engagement/recognition efforts.

8. The above statements describe the jobs essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications :

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

Form diverse leaders of character;

Equip people to solve the worlds complex problems through teaching, research and service;

And be radical champions for helping people and communities flourish.

Qualifications (Knowledge, Skills and Abilities):

• Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
  
  
• Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
  
  
• Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
  
  
• Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institutions strategic objectives.
  
  
• Exceptional hospitality with ability to respond favorably to fast-paced, high-pressure situations.
  
  
• Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.
  
  
• Detail and service oriented with exceptional task management.
  
  
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
  
  
• Ability to work effectively with a wide range of constituencies in a diverse community.

Required Education Education: Associate's degree required, Bachelor's degree preferred. Applicable fields include business, management, finance, and hospitality.
Required Experience Experience: Previous experience in a professional office and/or hospitality environment preferred.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.