Document Controller II

Core Responsibilities Revision Control: Track and verify document versions, ensuring only the latest, authorized revisions are circulated and accessible. Logging & Tracking: Register incoming/outgoing documents, transmittals, and emails, updating the Master Document Register (MDR) meticulously. Quality Assurance: Check submitted documents for correct formatting, numbering conventions, and mandatory metadata. Distribution & Workflow: Facilitate the review and approval cycles, ensuring comments from managers and engineers are properly addressed. Audit Support: Prepare documentation packages for internal quality audits and external regulatory inspections. Stakeholder Liaison: Communicate directly with project teams, clients, and external consultants regarding document status and retrieval. [1, 2, 3, 4, 5, 6] Qualifications & Requirements Experience: Typically 2-4 years of proven experience in document control, records management, or a project-driven environment. Software Proficiency: Advanced working knowledge of Electronic Document Management Systems (EDMS) like SharePoint, Aconex, or Procore. Technical Skills: Advanced proficiency in Microsoft Office Suite (specifically Excel, Word, and Outlook) and Adobe Acrobat. Soft Skills: Exceptional organizational abilities, meticulous attention to detail, and the capacity to multitask in fast-paced environments. Company DescriptionMAGNUM STAFFING is a recruiting and staffing solutions firm based in Houston, Texas, and founded in 1996. Our areas of specialization include manufacturing, production, warehouse/distribution, technical, and logistics for the industrial business sector. We also provide various services to any industry that assists the client in their human capital management issues. This includes vendor on premise, managed services, payroll transferring and a direct hire specialist focusing on exempt and non-exempt engineering, manufacturing, petrochemical, supply chain management, finance and field operations positions. With the Staffing industry's badge of professionalism and seal of excellence behind each hiring manager, Magnum has been designated as one of the top 10 staffing firms in Houston by the Houston Business Journal. Also,Magnum was the first industrial staffing firm in Houston to require every hiring manager to be CTS certified, setting the precedent for the city's industrial staffing industry. By ensuring each hiring manager earns CTS certification, Magnum guarantees its hiring professionals have the most up-to-date knowledge of current employment laws and procedures, as well as business operations and ethics. DOECompany DescriptionMAGNUM STAFFING is a recruiting and staffing solutions firm based in Houston, Texas, and founded in 1996.\r\n\r\nOur areas of specialization include manufacturing, production, warehouse/distribution, technical, and logistics for the industrial business sector.\r\n\r\nWe also provide various services to any industry that assists the client in their human capital management issues. This includes vendor on premise, managed services, payroll transferring and a direct hire specialist focusing on exempt and non-exempt engineering, manufacturing, petrochemical, supply chain management, finance and field operations positions.\r\n\r\nWith the Staffing industry's badge of professionalism and seal of excellence behind each hiring manager, Magnum has been designated as one of the top 10 staffing firms in Houston by the Houston Business Journal.\r\nAlso,Magnum was the first industrial staffing firm in Houston to require every hiring manager to be CTS certified, setting the precedent for the city's industrial staffing industry. By ensuring each hiring manager earns CTS certification, Magnum guarantees its hiring professionals have the most up-to-date knowledge of current employment laws and procedures, as well as business operations and ethics.\r\n