Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Piney Orchard Elementary

Clerk: Individualized Educational Plan (IEP) (.50 FTE) - Piney Orchard Elementary

Job DetailsTitle Code:Clerk: Individualized Educational Plan (IEP)Job Details: This position is for the 2026-2027 school yearJOB SUMMARYProvides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.ESSENTIAL DUTIES/RESPONSIBILITIES* Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.* Tracks timeline for referrals, evaluations, and annual reviews.* Completes Medicaid billing forms and SSIS forms.* Utilizes the special education software to prepare related documentation.* Makes copies of IEP's for review and use by special education, regular education teachers and parents.* Maintains special education files and materials of instruction in an orderly manner.* Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.* Performs other related duties as assigned within the same classification or lower.MINIMUM QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education* High School Diploma or Equivalency Certificate required.Experience* One (1) year recent office, clerical, and/or administrative experience preferred;* Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.Knowledge, Skills, Abilities and Other Characteristics* Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.* Ability to successfully manage multiple tasks simultaneously.* Excellent organizational, analytical, and planning skills.* Excellent inter-personal and problem-solving skills.* Demonstrated oral and written communication skills.* Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.* Demonstrated ability to effectively work and communicate with diverse populations.* Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.Licenses and CertificationsEmployee must retain active licenses, certifications, and enrollment as a condition of employment.* N/ADriving Requirements* N/ALEADERSHIP ROLE* N/APHYSICAL DEMANDS/WORKING CONDITIONSThe physical demands and working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Demands* Standing: under 1/3 percent of the time* Walking: under 1/3 percent of the time* Sitting: over 2/3 percent of the time* Keyboarding: between 1/3 and 2/3 percent of the time* Talking: between 1/3 and 2/3 percent of the time* Hearing: between 1/3 and 2/3 percent of the time* As required by the duties and responsibilities of the position.VisionThe vision demands with correction described are representative of those that must be met to successfully perform the essential functions of this job.* No special vision requirementsWork EnvironmentLocation* Office, school or similar indoor environment: over 2/3 percent of the timeNoise Level* Moderate: between 1/3 and 2/3 percent of the timeWeight & ForceLifting and carrying requirements* None:Travel Requirements* N/AJOB INFORMATIONApproved Date: 7/1/2024Established Date: 9/1/2000Title Code: D33220Title: CLERK: INDIVIDUALIZED EDUCATIONAL PLAN (IEP)Alternate Title: Clerk: Individualized Educational PlanReports to Generic: CoordinatorReports to Specific: COORDINATOR: BIRTH TO FIVEORGANIZATIONDivision: AcademicsBusiness Unit: Specialized Instruction & Early InterventionDepartment: Birth to Five Programming & Services AccountabilityNegotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)HR JOB INFORMATIONUnit: IVDays Worked: 191; 260FLSA Exemption Status: Non-ExemptGrade: SG06 HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC)Essential Job:Months Worked: 10;12Hours Worked: 7Job Family: Administrative and Office SupportSub-Function: Technical-Clerical Support