Administrative Assistant IV

Administrative Assistant IV

Dillingham

Posted 2 days ago

23.62-33.06 USD / Hour

Bristol Bay Native Association

admin IV job description

POSITION TITLE: ADMINISTRATIVE ASSISTANT (I-IV)

DEPARTMENT: ADMINISTRATIVE SERVICES

OBJECTIVE: Point of contact for administrative support services, under supervision of the Director of Administrative Services (DAS), responsible for developing and maintaining efficient administrative support for the organization. This includes a customer service-oriented system for communication flow; incoming / outgoing written, in person, phone and fax communications, and records of retention.

QUALIFICATIONS: Candidates must demonstrate their ability to accomplish the Essential Job Results stated below.

Job knowledge / documentation required:

High School diploma or equivalent.

Four or more years secretarial/office management related experience including supervision.

Demonstrated excellent communication with and enjoyment of working with people of varying backgrounds, including villages, government agency representatives and public.

Excellent secretarial/organizational skills - typing, filing, phone, computer, and general office equipment. Demonstrated ability to take accurate minutes and transcribe them is essential.

Capable of working with minimum errors and performing complicated tasks with a minimum of supervision.

An Alaska Driver's license is required. Must be insurable under company policy.

Must be able to do some heavy lifting of up to 50lbs.

PREFERRED: Previous experience taking minutes, and transcribing. Computer experience, Familiarity with people and culture of the Bristol Bay region.

JOB RESULTS:

BBNA Administrative Assistants are based on abilities and scaled between ADMIN I and ADMIN IV. See Essential Job Results below.

ADMINISTRATIVE ASSISTANT (I-IV)

ADMIN I ADMIN II ADMIN III ADMIN IV (MANAGER/SPECIALIST*)

Job Results

Being available & flexible to handle opening and closing BBNA main office. (Check List Provided) ADMIN I job description duties plus the following. ADMIN I & II job description duties plus the following. ADMIN I & II & III job description duties plus the following.

Monitors and improves program and service quality by

Using information gained and feedback regarding administrative support to suggest ways to maintain a high standard of Administrative Support service.

Protect program integrity and client privacy by

Agreeing to BBNA's policy on confidentiality, keeping confidential information gained through employment secure, during and after employment.

Contributes to overall team effort by

Welcoming new and different work requirements; exploring new opportunities to add value to the organization; helping others accomplish related job results as and where needed.

REPORTS TO: DIRECTOR OF ADMINISTRATIVE SERVICES

DUTY STATION: DILLINGHAM

EMPLOYMENT TYPE: FULL-TIME

FLSA STATUS: NON-EXEMPT