Office Coordinator (ETA)
Job ID221129
Location
Shawnee County
Full/Part TimeFull-Time
AgencyDepartment of Transportation
Job Posting
Important Recruitment Information for this vacancy:
Job Posting closes: June 2, 2026
Kansas Department of Transportation
At KDOT, we reward our staff's hard work by providing training opportunities, a family-oriented work environment and service recognition. Promotional opportunities, free parking, and potential hybrid work schedules are also offered. KDOT is a great place to work, so come be part of our team!
Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOT does not provide sponsorships for this position.
E-Verify: The Kansas Department of Transportation (KDOT) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.
About the Position:
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full/Part-time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday - Friday
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Search Keywords: Holton, Oskaloosa, Lawrence, Ottawa, Osage City, Eskridge, Alma, Wamego
Compensation:
Base Annual Salary: $41,267.20
Base Hourly Pay: $19.84
Employment Benefits:
Work-Life Balance Programs:
Paid Leave: Vacation, Holidays, Parental, Military, Sick, Funeral and Jury Duty
Employee Assistance Program
For help managing daily life at no cost to you
Infant at Work Program
Voluntary Benefits: Accident, Critical Illness, and Hospital Indemnity Insurance
First-Day Coverage:
Medical Insurance
Dental Insurance
Vison Insurance
Tax Advantage Accounts: HSA, HRA, FSA with qualifying plans
Life Insurance:
Employer paid basic group life
Optional group life insurance available at a reasonable cost.
Retirement:
KPERS and Deferred Compensation
Other Benefits:
Tuition reimbursement
Paid on-the-job training programs.
Personal and Professional Development Opportunities
Employee discounts with the STAR Program
And more!
Visit the Employee Benefits page for more information
Position Summary & Responsibilities:
Position Summary:
This Office Coordinator position is the entry level for the Engineering Technician class series. This position is located in Topeka, Kansas. This Office Coordinator position provides support to the construction office through the preparation of reports, collection of project data, and updating the Construction Management System.
Job Responsibilities may include but are not limited to the following:
Coordinate preparation and submission of weekly construction reports, notification of working days charged, log of pile driving and weekly surfacing reports. Collect and transfer data from source documents to update the Construction Management System (CMS) for the review and generation of contract reports.
Maintain a system of office management that ensures that all necessary forms and reports are submitted. Prepare documents using Microsoft Office software and KDOT Forms Warehouse for the Construction Engineer.
Coordinate preparation and submission of Contractor's monthly and Semi-monthly payment vouchers, change in plans and force account statements.
Coordinate the preparation and submission of all required computations, recapitulations and documentation necessary to process change orders and complete final payment to the contractor.
Maintain and update a complete functional filing system for all office records. Coordinate preparation and submission of completed construction plans and combined construction files for all assigned projects.
Submit payroll confirmations, equipment time and employee time distribution reports and travel expenses as required. Screens callers and visitors.
Operates snowplow trucks (Class B CDL Required) to fill-in at various locations, as needed
View the full position description
Qualifications:
Minimum Qualifications:
Valid Driver's License at time of appointment.
Preferred Qualifications:
Employee must attain a Commercial Driver's License w/required endorsements or options within 90 days of hire & maintain it, unless time is extended or employee is exempted by District Engineer, Bureau Chief or Division Director
Post-Offer/Pre-employment Requirements:
This position is subject to pre-employment physical capacity testing. The selected candidate will be required to pass the screening as a condition of employment.
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at .... Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Recruiter Contact Information:
Name: Kim Munoz
Email: ...
Phone: ...
Job ID221129
Location
Shawnee County
Full/Part TimeFull-Time
AgencyDepartment of Transportation
Job Posting
Important Recruitment Information for this vacancy:
Job Posting closes: June 2, 2026
Kansas Department of Transportation
At KDOT, we reward our staff's hard work by providing training opportunities, a family-oriented work environment and service recognition. Promotional opportunities, free parking, and potential hybrid work schedules are also offered. KDOT is a great place to work, so come be part of our team!
Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOT does not provide sponsorships for this position.
E-Verify: The Kansas Department of Transportation (KDOT) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.
About the Position:
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full/Part-time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday - Friday
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Search Keywords: Holton, Oskaloosa, Lawrence, Ottawa, Osage City, Eskridge, Alma, Wamego
Compensation:
Base Annual Salary: $41,267.20
Base Hourly Pay: $19.84
Employment Benefits:
Work-Life Balance Programs:
Paid Leave: Vacation, Holidays, Parental, Military, Sick, Funeral and Jury Duty
Employee Assistance Program
For help managing daily life at no cost to you
Infant at Work Program
Voluntary Benefits: Accident, Critical Illness, and Hospital Indemnity Insurance
First-Day Coverage:
Medical Insurance
Dental Insurance
Vison Insurance
Tax Advantage Accounts: HSA, HRA, FSA with qualifying plans
Life Insurance:
Employer paid basic group life
Optional group life insurance available at a reasonable cost.
Retirement:
KPERS and Deferred Compensation
Other Benefits:
Tuition reimbursement
Paid on-the-job training programs.
Personal and Professional Development Opportunities
Employee discounts with the STAR Program
And more!
Visit the Employee Benefits page for more information
Position Summary & Responsibilities:
Position Summary:
This Office Coordinator position is the entry level for the Engineering Technician class series. This position is located in Topeka, Kansas. This Office Coordinator position provides support to the construction office through the preparation of reports, collection of project data, and updating the Construction Management System.
Job Responsibilities may include but are not limited to the following:
Coordinate preparation and submission of weekly construction reports, notification of working days charged, log of pile driving and weekly surfacing reports. Collect and transfer data from source documents to update the Construction Management System (CMS) for the review and generation of contract reports.
Maintain a system of office management that ensures that all necessary forms and reports are submitted. Prepare documents using Microsoft Office software and KDOT Forms Warehouse for the Construction Engineer.
Coordinate preparation and submission of Contractor's monthly and Semi-monthly payment vouchers, change in plans and force account statements.
Coordinate the preparation and submission of all required computations, recapitulations and documentation necessary to process change orders and complete final payment to the contractor.
Maintain and update a complete functional filing system for all office records. Coordinate preparation and submission of completed construction plans and combined construction files for all assigned projects.
Submit payroll confirmations, equipment time and employee time distribution reports and travel expenses as required. Screens callers and visitors.
Operates snowplow trucks (Class B CDL Required) to fill-in at various locations, as needed
View the full position description
Qualifications:
Minimum Qualifications:
Valid Driver's License at time of appointment.
Preferred Qualifications:
Employee must attain a Commercial Driver's License w/required endorsements or options within 90 days of hire & maintain it, unless time is extended or employee is exempted by District Engineer, Bureau Chief or Division Director
Post-Offer/Pre-employment Requirements:
This position is subject to pre-employment physical capacity testing. The selected candidate will be required to pass the screening as a condition of employment.
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at .... Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Recruiter Contact Information:
Name: Kim Munoz
Email: ...
Phone: ...
Job ID: 522276898
Originally Posted on: 5/23/2026
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