Office Administrator - Political Science and Philosophy

Department of PhilosophyDepartment of Political Science

Office Administrator - Political Science and Philosophy

Position Summary:

Eastern Illinois University is seeking candidates for a full-time Civil Service position of Office Administrator for Political Science/Philosophy Department. This position will be responsible for general office support as well as serving as a liaison between the Political Science/Philosophy Department and other units at EIU and prospective students.

Essential Duties and Responsibilities:

• Answers inquiries and resolve problems that require the interpretation, explanation, and justification of administrative and programmatic policies and procedures.
• Receives incoming mail and responds to items as appropriate; this may require interpretation, explanation, or defense of unit policies, guidelines, or functions.
• Composes correspondence and other documents that require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; transcribes written material that is highly technical and confidential in nature.
• Maintains an overall awareness of organizational activities of import or impact to the designated member(s) of the unit staff and the unit.
• Coordinates and expedites necessary actions regarding organizational activities and travel.
• Participates in the analysis, design, and implementation of office information systems; maintains procedures and recordkeeping systems to support the administrative functions performed by the unit.
• Authorizes fiscal transactions and keeps management informed of overall financial position: reviews and monitors fiscal transactions.
• Prepare reports and budget projections.
• Responsible for the course scheduling process, room scheduling and student enrollment duties.
• Provide event planning support.
• Act as liaison to Facilities with regard to maintenance/security issues and work order requests.
• Assist with entering faculty assignment of duties (AoD). Assist in overseeing the accuracy of faculty workloads (AoDs), adjust them upon chair instructions and enter information into Banner so the report generated is accurate.
• Assist with collecting office hours from each faculty for the semester. Compile for easy reference throughout the semester. Assure they are posted on faculty doors.
• Assist with assigning advisors to students.
• Assist with establishing and maintaining inventory records.
• Order office supplies
• Maintain syllabus files
• Assist with campus and US mail
• Update mailboxes for faculty and student clubs
• Keep calendar with faculty sick days and personal days, as well as your own
• Assist with handling textbook issue reports
• Keep department office neat and organized. Notify BSW to sweep/vacuum/wax floors as needed.
• Update plaques with student awards and student dean's list
• Assist with interviewing, hiring, scheduling and supervising student workers (including Federal Work-Study student workers).
• Perform duties listed in the lower level of this classification series.
• Performs other related duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent.
• One of the following from the categories below:
• Four (4) years (48 months) of work experience performing office/clerical activities, including the use of computer systems.
• Two (2) years (24 months) of work experience as an Office Manager.

Work Hours

The core work hours of this position are 8:00 AM to 4:30 PM Monday through Friday. Position occasionally requires work beyond regular office hours, and summer hours will apply.

Salary/Pay Rate Range

• $18.50 - $28.50/hr.
• Final pay rate offered will be commensurate with experience.

Special Instructions for Applicants

The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants.

Required Applicant Documents

• Resume
• Application
• Transcripts
• References

Application Deadline: June 12, 2026

In accordance with Eastern Illinois University policy (IGP #14.1), EIU is generally unable to sponsor or assume sponsorship of an employment visa (e.g., H-1B, OPT, or other) for this Civil Service position.

Benefits Overview:

Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals.

This position is eligible for the following benefits:

• Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
• Vision Insurance: Vision coverage is included with medical at no cost.
• Dental Insurance: Dental plans are available to meet your needs.
• Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
• Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
• Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.

For more detailed information on our employee benefit programs, please visit our Benefits page located here.

Diversity and Inclusion: Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equality of opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.

The University and Community: Eastern Illinois University takes pride in creating a warm, welcome environment for all faculty, staff and students. Established in 1895, EIU boasts a rich tradition of preparing students for their personal and professional goals. A traditional regional residential institution, EIU offers a superior education at a relatively low cost while consistently earning high rankings and distinctions for its affordability, academic program quality, career placement rates, campus safety, online degree options, student support, and sustainability initiatives. EIU focuses on individualized attention and superior student relationships and has earned recognition as the highest- ranking independent public regional university in Illinois and a place among the Midwest's top public regional universities according to U.S. News and World Report. Eastern offers faculty a wide range of research and public service activities. EIU hosts more than 175 student organizations on campus, and offers a variety of cultural events, NCAA Division I athletics, and active research opportunities for its students to enjoy and to thrive. EIU has become recognized for providing the resources of a large institution while creating the kinds of individual relationships that support student and alumni success.

The University is located in East Central Illinois, combines the benefits of a community of 20,000 with access to several large cities, including Chicago, St. Louis, and Indianapolis.

Important Information for Applicants:

Eastern Illinois University is an Affirmative Action/ Equal Opportunity Employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at ... or ... for assistance.

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