Office Administrator

Capital Vacations strives for the best Our mission is to deliver quality vacations to our members and guests Capital Vacations is a vacation ownership company that provides todays travelers with a fresh perspective through our commitment excellent customer service and endless opportunities Capital Vacations develops vacation ownership resorts markets sells vacation ownership interests and provides a full range of management services for resort owners associations Capital Vacations is searching for an Office Administrator with the necessary talents and skills who wants to be a part of a fast paced rapidly growing company The Office Administrator will undertake various administrative tasks for our Corporate Office and IT department including but not limited to welcoming visitors coordinating meetings travel and other group activities office support inventory and day to day help desk support Principle Duties Coordinate office activities and operations to secure efficiency and compliance with company policiesAnswers and transfers call screening when necessaryWelcomes and directs visitors and clientsSorts and delivers incoming mail by department andor employees to ensure timely distributionProcesses outgoing mailMaintains records of receipt mailing dates and other required informationMaintains filling systems as assignedCoordinates agendastravel arrangementsappointments etc for management as neededProcesses and or assists with the submission of monthly expense reportingManage phone calls and correspondence e mail letters packages etcSupport budgeting and bookkeeping proceduresTrack stocks of office supplies and place orders when necessarySubmit timely reports and prepare presentationsproposals as assignedVendor invoice review and vendor follow upRequirements Skills Knowledge and Abilities High School Diploma or GED required; some post secondary education or training is preferredProven experience as an office administrator office assistant or relevant roleFamiliarity with office management procedures and basic accounting principlesExcellent knowledge of MS office and office management softwareTime management skills including a sense of urgencymeeting deadlinesPositive and professional demeanorOutstanding communication and interpersonal abilitiesAbility to work independentlyProlonged periods of sitting at a desk and working on a computerMust be able to lift up to 15 pounds at timesCapital Vacations is an equal opportunity employer with Company paid life insurance and long term disabilityMedical with an employer contributionDental Vision Voluntary Life Disability and Aflac insurance401k retirement planPaid time off and paid holidaysDiscounted condo staysOpportunities for advancement in a high growth companyIf you desire to use your skills and experience in an environment where you can make a difference we invite you to explore this extraordinary opportunity to join our TEAM