Administrative Assistant - Horizons - FT Days

A brief summary of what's ahead

Location:

Horizons Reno County

Full Time Equivalent (FTE):

1

Job position summary:

The Administrative Assistant provides administrative and office support for the executive team. This individual supports the daily workflow by scheduling appointments, screening calls, attending meetings and taking meeting minutes, filing and maintain office records, and performing all necessary clerical duties.

The benefits have never been more rewarding. Here are a few things we offer:

• Paid Parental Leave

• Tuition reimbursement

• Paid time off

• Holiday premium pay

• Shift and weekend differential pay

• 401k with a 6% employer match

• Medical, Dental, and Vision coverage

• Employee assistance program

Here is a look at the full job description:

Administrative Assistant - Horizons - FT Days

Essential Responsibilities:

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.

• Complete a variety of administrative duties for the executive team including: managing calendar for appointment booking; scheduling travel plans; preparing specific reports.
• Make appointments, arrange for meetings, prepare agendas, reserve and prepares rooms/facilities, coordinate travel schedules and reservations, and record meeting minutes.
• Answer and screen calls, arrange conference calls and webinars, prepare memos, emails, and letters as requested.
• Assist in event planning and implementation, ensuring appropriate support is in place. Participate in on-site event support as needed.
• Assist leaders in the organization/entity as directed
• Organize and maintain file system, filing correspondence and other records.
• Assist with expense reports and check requests as needed.
• Act in accordance with the established mission, vision, and values.
• Abide by the Health Insurance Portability and Accountability privacy and security regulations regarding all aspects of Protected Health Information (PHI).
• Maintain effective communication and professional working relationships with patients/clients and their representatives, team members, contractors, physicians, peers, outside agencies, and the public.

General Responsibilities:

• Perform other duties as assigned.

People Management Responsibilities:

Does this position have people management responsibilities?:

Yes