330 Admin Asst 1 Abc

at Idaho Division of Human Resources in Meridian, Idaho, United States

State of Idaho Opportunity

Applications will be accepted by 4:59 PM MST on the posting end date.

The Idaho State Police Alcohol, Beverage, Control ( ABC ) is recruiting to fill an Administrative Assistant 1 (AA1) position in our Meridian, Idaho office. This position performs a wide variety of customer service, administrative support functions and applies detailed program knowledge in developing and/or maintaining program records systems. In addition, this person will collect information, prepare reports and be a liaison between management, other organizational units, and external customers.

+ Assist customers, both in person and on the phone, and via email with ABC inquiries

+ Manage and set appointments for managers, and conference set up for TEAMS , Zoom and other video conferencing

+ Explain Idaho Code as it relates to license qualifications and requirements (foundation codes not to include detailed interpretations of the law)

+ Manage both ABC general and renewal email accounts

+ Mail processing and distribution

+ Prepare professional business correspondence and maintain files

+ Complete requisitions, forms, supply orders and Pcard charges in LUMA

+ ABC price posting to include product approvals and management of required monthly reporting

+ Complete permits for Direct Shipper (in conjunction with Tax Commission) on issuance, renewal, reconciliation of accounts

+ Complete processing for Non-Profits, and Winery sponsored events permits including reconciliation, audit and processing annual reports

+ Process and apply payments

+ Clerical duties relating to management, licensing, and enforcement staff

+ Process public record requests

+ Ensure records retention processing is completed and meets timeline requirements

Good knowledge of:

+ Office support functions including word processing, filing, composing a variety of business documents

+ Reception

+ Gathering and compiling data

+ Balancing and coordinating a workload for multiple projects.

+ Using database software

+ Microsoft Office Suite