Academic Records Coordinator, Part-Time- Office of the Registrar

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Responsible for maintaining the integrity, accuracy, and confidentiality of students' records activities including but not limited to graduation clearance forms, enrollment certifications, and transcript evaluations. Interacts with students by notifying of grade changes, grade discrepancies, change of major cancellations, GPA calculations, and transcript requests. Ensures compliance with The Family Educational Rights and Privacy Act (FERPA), federal, state, university, and USG regulations while communicating with students, faculty, staff, and outside agencies regarding educational records.

Responsibilities

KEY RESPONSIBILITIES: -

1. Maintains the integrity, accuracy, and confidentiality of academic records

2. Processes grade changes, academic transcript requests and other student document requests

3. Reviews and researches requests and updates records in database based ensuring policy, procedures, and compliance

4. Verifies and certifies institutional student records (GPAs, academic standings, courses, and grades)

5. Conducts audits and evaluations of records to ensure information is complete and correct per guidelines

6. Maintains a timeline of historical calendar changes in the Registrar's Office

7. Backup for managing electronic student records files, images student record documents, and imports into system

Required Qualifications

Educational Requirements

Undergraduate degree from an accredited institution of higher education in related field

Required Experience

Three (3) years of related work experience

Preferred Qualifications

Additional Preferred Qualifications

Familiarity with FERPA

Knowledge of Banner student information system or other student record systems

Knowledge of specialized registrar core functions

Preferred Educational Qualifications

An undergraduate or advanced degree from an accredited institution of higher education in a related field

Proposed Salary

The budgeted salary range for this position is $17.00 to $20.00 per hour and anticipated to be on average 19 hours per week. Offers are based on relevant experience.

Knowledge, Skills, & Abilities

ABILITIES

Demonstrated administrative data entry ability

Able to work effectively in a busy fast-paced environment with heavy volume of work and constant interruptions

Demonstrated ability to take initiative, and exercise independent discretion and judgment

Able to establish and maintain cooperative relationships with campus departments

Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE

Working knowledge of FERPA

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, BANNER, OnBase or similar Electronic Records Management systems)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, ....

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Background Check

• Standard Enhanced
• Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening

results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.