Receptionist

United States of America Receptionist Organization International Rescue Committee Posted 19 May 2026 Closing date 31 Jul 2026 Job Overview: The Administrative Assistantis responsible for both receptionist services and administrative duties for the IRC Arizona offices. Major Responsibilities: Greet visitors, ascertain their needs, answer basic questions, and direct them to the appropriate staff person or department. Manage flow of visitors during peak periods such as open office hours. Answer and direct incoming telephone calls. Take messages and answer basic questions. Assist with safety and security measures as required. Order and maintain stock of needed office supplies. Review inventory and monitor prices. Maintain office equipment including copier, fax, printer, scanner and projector in good working order. Arrange for maintenance and repair as needed. Maintain donations inventory. Responsible for making ID badges and maintaining office photo lists. Liaise with building super on maintenance concerns. Monitor ongoing required maintenance. Liaise with cleaning company on daily service. Serve as first point of contact for IT issues, maintain familiarity with servers, network router, and other system equipment. Monitor telephone system; update voice mail and extensions as needed for new staff, and maintain office phone list. Ensure new staff and interns have access to ID cards, swipe cards and office keys. Coordinate calendaring and use of shared spaces such as conference rooms and classrooms. Receive and distribute mail. Process outgoing mail and deposit in mailbox on daily basis. Maintain physical and digital personnel files, documents, and information. Comply with agency policies and protocol. Other tasks and projects as directed by supervisor. Key Working Relationships: Position Reports to: Deputy Director, Operations Job Requirements: High school diploma required; some university education preferred. Fluent in English with strong verbal and written communication skills. Proficiency in language(s) spoken by IRC's clients is desired; including Spanish, Arabic, Dari, Farsi, and/or Pashto. Demonstrated proficiency with Microsoft Office programs including Excel, Word and Outlook Must be well-organized, reliable, professional, detail oriented and flexible. Desire to work as a team member and in a multicultural workplace. Certificates or Licenses: Must have a valid driver's license, active insurance policy and access to reliable transportation. In accordance with state Law, must possess or be eligible to receive a fingerprint clearance card Working Environment: A combination of standard office environment, remote work, and field' time within the service delivery area to perform the above outlined responsibilities. Occasional domestic (non-local) travel required; up to 10%. Compensation: (Pay Range: $18.45) Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements. How to apply Visit IRC Career site: Job details Country United States of America Source International Rescue Committee Type Job Career category Administration/Finance Years of experience 0-2 years Share Share this on Facebook Share this on X Post this on LinkedIn Share job link Latest Updates DR Congo Rapport de Situation de la 17eme epidemie de la Maladie a Virus Ebola/RDC : SitRep MVE N 004/MVE_17/2026 Format Situation Report Source WHO Posted 21 May 2026 Originally published 20 May 2026 World Inclusion de la discapacidad en los sistemas de salud y gestion de emergencias en America Latina y el Caribe: Brechas, practicas institucionales y desafios para el ejercicio efectivo del derecho a la salud Format Analysis Sources PAHO WHO Posted 21 May 2026 Originally published 30 Apr 2026 Afghanistan + 2 more Afghanistan: Emergency Border Response report (26 April - 09 May 2026) Format Infographic Source IOM Posted 21 May 2026 Originally published 20 May 2026 DR Congo Cluster Sante de la RDC Rapport situationnel - Humanitaire MVE #3 : Epidemie de la maladie a virus Ebola (Souche Bundibugyo) dans le contexte humanitaire (19 mai 2026) Format Situation Report Sources Health Cluster WHO Posted 20 May 2026 Originally published 20 May 2026