Case Administrator I
- US District Court, Western District of New York
- Rochester, New York
- Full Time
Case Administror I
Judicial Branch
U.S. Courts
United Stes District Court, Western District of New York
Summary
Case Administrors are responsible for maintaining case da and court records. They often communice with torneys who practice in the Court and parties who represent themselves, helping cree positive public impressions about the Judiciary.
Learn more about this agency
Summary
Case Administrors are responsible for maintaining case da and court records. They often communice with torneys who practice in the Court and parties who represent themselves, helping cree positive public impressions about the Judiciary.
Learn more about this agency
Overview
Help
Accepting applicions
Open & closing des
05/20/2026 to 06/15/2026
Salary
$45,014 - $73,163 per year
Pay scale & grade
CL 24
Locion
1 vacancy in the following locion:
Rochester, NY
Remote job
No
Telework eligible
No
Travel Required
Not required
Relocion expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Excepted
Promotion potential
26 - Promotion potential to CL 25 and CL 26, without further competition, based on eligibility and needs of the office.
Job family (Series)
0301 Miscellaneous Administrion And Program
Supervisory stus
No
Security clearance
Other
Drug test
No
Financial disclosure
No
Bargaining unit stus
No
Announcement number
26-06
Control number
870017900
This job is open to
Help
The public
U.S. Citizens, Nionals or those who owe allegiance to the U.S.
Duties
Help
Open new cases in case management system, assign case numbers, and docket initial opening events.
Receive and process documents received from filing parties and torneys. Scan paper documents and upload pdf to dabase following the Clerk's procedures. Review electronically filed documents for compliance with the rules of the Court.
Verify and issue summons.
Check for prior or prohibited filings.
Verify torney's authority to practice.
Monitor approprie release of exhibits and sealed documents.
Answer and route incoming calls and provide informion.
Assist the public in the use of computerized dabases.
Maintain, file, retrieve, copy, and certify court records.
Provide irregular back-up support throughout the Court, including tasks reled to intake/reception, juror selection, mail handling, and special events.
Adhere to procedures of the court.
Perform other duties as assigned.
Requirements
Help
Conditions of employment
Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship.
Background Investigion: This is a sensitive position within the Judiciary. Employment considered provisional pending successful completion of an Office of Personnel Management background check, social media inquiry, and a favorable suitability determinion.
Qualificions
Qualificion Requirements
Associe's degree or higher.
Specialized experience such as progressively responsible clerical or administrive experience requiring the regular and recurring applicion of clerical procedures th demonstre the ability to apply a body of rules, regulions, directives, or laws and involve the routine use of specialized terminology and automed software and equipment for word processing, da entry or report generion. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educional institutions, social service organizions, insurance companies, real este and title offices, and corpore headquarters or human resources/payroll operions.
Preferred Qualificions/Court Preferred Skills
Bachelor's degree or paralegal certifice strongly preferred.
The Court is seeking an applicant with a strong work ethic, initiive, dependability and a friendly and customer-focused titude. An understanding of professional office procedures and the ability to work both independently and in a team environment is necessary.
Interaction with various individuals; therefore, the candide should possess excellent interpersonal and written and verbal communicion skills.
The ability to prioritize multiple diverse tasks is essential.
Proficiency and experience in the use of computer systems, including but not limited to Microsoft Office applicions such as Word, Excel, Outlook and Teams, is highly preferred. Prior experience using Public Access to Court Electronic Records (PACER) or Case Management/Electronic Case Files (CM/ECF) and knowledge of court/legal terminology are helpful.
Educion
Associe's degree or higher.
Additional informion
Employees must adhere to a Code of Conduct .
The Court provides reasonable accommodions to applicants with disabilities.
Veterans' preference is not a factor used in Judicial Branch appointments.
Positions with the U.S. Courts are excepted service appointments, which are " will" and may be termined with or without cause.
Employees are required to use electronic funds transfer for payroll deposit.
This position is assigned to the Office of the Clerk and reports to the Operions Manager.
The United Stes District Court for the Western District of New York is an Equal Opportunity Employer.
Expand Hide additional informion
Candides should be committed to improving the efficiency of the Federal government, passione about the ideals of our American republic, and committed to upholding the rule of law and the United Stes Constitution.
Benefits
Help
Review our benefits
How you evalued
You evalued for this job based on how well you meet the qualificions above.
We will review your resume and supporting documents to ensure you meet the basic qualificion requirements. We will evalue each applicant who meets the basic qualificions on the informion provided and evalue your relevant professional, educional, and work experiences as it reles to fundamental competencies, identified in the Qualificions section above, required for this position.
Benefits
Help
Review our benefits
Required documents
Required Documents
Help
Cover Letter;
Resume; and
Applicion for Judicial Branch Federal Employment, ( AO78 ) (available )
See 'How to Apply' for instructions.
If you are relying on your educion to meet qualificion requirements:
Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Educion .
Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring.
How to Apply
Help
Please submit a cover letter, resume, and Applicion for Judicial Branch Federal Employment, ( AO78 ) (available ) as a single PDF tachment by email to: ... , subject line "Case Administror I, Reference No. 26-06." Save the documents as one PDF, using your firstname_lastname.
When the AO78 is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank. Applicants are not required to complete the AO78, page 5, Optional Background Informion until the time of a conditional offer.
This position is open until filled with preference given to applicions received by June 15, 2026 .
Agency contact informion
Human Resources
...
Address
US District Court, Western District of New York
2 Niagara Square
Buffalo, NY 14202
US
Next steps
Only candides selected for an interview notified and must travel their own expense.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries
Equal Employment Opportunity (EEO) Policy
Financial suitability
New employee probionary period
Privacy Act
Reasonable accommodion policy
Selective Service
Signure and false stements
Social security number request
Required Documents
Help
Cover Letter;
Resume; and
Applicion for Judicial Branch Federal Employment, ( AO78 ) (available )
See 'How to Apply' for instructions.
If you are relying on your educion to meet qualificion requirements:
Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Educion .
Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring.
How to Apply
Help
Please submit a cover letter, resume, and Applicion for Judicial Branch Federal Employment, ( AO78 ) (available ) as a single PDF tachment by email to: ... , subject line "Case Administror I, Reference No. 26-06." Save the documents as one PDF, using your firstname_lastname.
When the AO78 is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank. Applicants are not required to complete the AO78, page 5, Optional Background Informion until the time of a conditional offer.
This position is open until filled with preference given to applicions received by June 15, 2026 .
Expand Hide how to apply
Agency contact informion
Human Resources
...
Address
US District Court, Western District of New York
2 Niagara Square
Buffalo, NY 14202
US
Next steps
Only candides selected for an interview notified and must travel their own expense.
Expand Hide next steps
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries
Equal Employment Opportunity (EEO) Policy
Financial suitability
New employee probionary period
Privacy Act
Reasonable accommodion policy
Selective Service
Signure and false stements
Social security number request
Overview Help Accepting applicions Open & closing des 05/20/2026 to 06/15/2026 Salary $45,014 - $73,163 per year Pay scale & grade CL 24 Locion 1 vacancy in the following locion: Rochester, NY Remote job No Telework eligible No Travel Required Not required Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential 26 - Promotion potential to CL 25 and CL 26, without further competition, based on eligibility and needs of the office. Job family (Series) Supervisory stus No Security clearance Drug test No Financial disclosure Bargaining unit stus Announcement number 26-06 Control number 870017900
Judicial Branch
U.S. Courts
United Stes District Court, Western District of New York
Summary
Case Administrors are responsible for maintaining case da and court records. They often communice with torneys who practice in the Court and parties who represent themselves, helping cree positive public impressions about the Judiciary.
Learn more about this agency
Summary
Case Administrors are responsible for maintaining case da and court records. They often communice with torneys who practice in the Court and parties who represent themselves, helping cree positive public impressions about the Judiciary.
Learn more about this agency
Overview
Help
Accepting applicions
Open & closing des
05/20/2026 to 06/15/2026
Salary
$45,014 - $73,163 per year
Pay scale & grade
CL 24
Locion
1 vacancy in the following locion:
Rochester, NY
Remote job
No
Telework eligible
No
Travel Required
Not required
Relocion expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Excepted
Promotion potential
26 - Promotion potential to CL 25 and CL 26, without further competition, based on eligibility and needs of the office.
Job family (Series)
0301 Miscellaneous Administrion And Program
Supervisory stus
No
Security clearance
Other
Drug test
No
Financial disclosure
No
Bargaining unit stus
No
Announcement number
26-06
Control number
870017900
This job is open to
Help
The public
U.S. Citizens, Nionals or those who owe allegiance to the U.S.
Duties
Help
Open new cases in case management system, assign case numbers, and docket initial opening events.
Receive and process documents received from filing parties and torneys. Scan paper documents and upload pdf to dabase following the Clerk's procedures. Review electronically filed documents for compliance with the rules of the Court.
Verify and issue summons.
Check for prior or prohibited filings.
Verify torney's authority to practice.
Monitor approprie release of exhibits and sealed documents.
Answer and route incoming calls and provide informion.
Assist the public in the use of computerized dabases.
Maintain, file, retrieve, copy, and certify court records.
Provide irregular back-up support throughout the Court, including tasks reled to intake/reception, juror selection, mail handling, and special events.
Adhere to procedures of the court.
Perform other duties as assigned.
Requirements
Help
Conditions of employment
Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship.
Background Investigion: This is a sensitive position within the Judiciary. Employment considered provisional pending successful completion of an Office of Personnel Management background check, social media inquiry, and a favorable suitability determinion.
Qualificions
Qualificion Requirements
Associe's degree or higher.
Specialized experience such as progressively responsible clerical or administrive experience requiring the regular and recurring applicion of clerical procedures th demonstre the ability to apply a body of rules, regulions, directives, or laws and involve the routine use of specialized terminology and automed software and equipment for word processing, da entry or report generion. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educional institutions, social service organizions, insurance companies, real este and title offices, and corpore headquarters or human resources/payroll operions.
Preferred Qualificions/Court Preferred Skills
Bachelor's degree or paralegal certifice strongly preferred.
The Court is seeking an applicant with a strong work ethic, initiive, dependability and a friendly and customer-focused titude. An understanding of professional office procedures and the ability to work both independently and in a team environment is necessary.
Interaction with various individuals; therefore, the candide should possess excellent interpersonal and written and verbal communicion skills.
The ability to prioritize multiple diverse tasks is essential.
Proficiency and experience in the use of computer systems, including but not limited to Microsoft Office applicions such as Word, Excel, Outlook and Teams, is highly preferred. Prior experience using Public Access to Court Electronic Records (PACER) or Case Management/Electronic Case Files (CM/ECF) and knowledge of court/legal terminology are helpful.
Educion
Associe's degree or higher.
Additional informion
Employees must adhere to a Code of Conduct .
The Court provides reasonable accommodions to applicants with disabilities.
Veterans' preference is not a factor used in Judicial Branch appointments.
Positions with the U.S. Courts are excepted service appointments, which are " will" and may be termined with or without cause.
Employees are required to use electronic funds transfer for payroll deposit.
This position is assigned to the Office of the Clerk and reports to the Operions Manager.
The United Stes District Court for the Western District of New York is an Equal Opportunity Employer.
Expand Hide additional informion
Candides should be committed to improving the efficiency of the Federal government, passione about the ideals of our American republic, and committed to upholding the rule of law and the United Stes Constitution.
Benefits
Help
Review our benefits
How you evalued
You evalued for this job based on how well you meet the qualificions above.
We will review your resume and supporting documents to ensure you meet the basic qualificion requirements. We will evalue each applicant who meets the basic qualificions on the informion provided and evalue your relevant professional, educional, and work experiences as it reles to fundamental competencies, identified in the Qualificions section above, required for this position.
Benefits
Help
Review our benefits
Required documents
Required Documents
Help
Cover Letter;
Resume; and
Applicion for Judicial Branch Federal Employment, ( AO78 ) (available )
See 'How to Apply' for instructions.
If you are relying on your educion to meet qualificion requirements:
Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Educion .
Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring.
How to Apply
Help
Please submit a cover letter, resume, and Applicion for Judicial Branch Federal Employment, ( AO78 ) (available ) as a single PDF tachment by email to: ... , subject line "Case Administror I, Reference No. 26-06." Save the documents as one PDF, using your firstname_lastname.
When the AO78 is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank. Applicants are not required to complete the AO78, page 5, Optional Background Informion until the time of a conditional offer.
This position is open until filled with preference given to applicions received by June 15, 2026 .
Agency contact informion
Human Resources
...
Address
US District Court, Western District of New York
2 Niagara Square
Buffalo, NY 14202
US
Next steps
Only candides selected for an interview notified and must travel their own expense.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries
Equal Employment Opportunity (EEO) Policy
Financial suitability
New employee probionary period
Privacy Act
Reasonable accommodion policy
Selective Service
Signure and false stements
Social security number request
Required Documents
Help
Cover Letter;
Resume; and
Applicion for Judicial Branch Federal Employment, ( AO78 ) (available )
See 'How to Apply' for instructions.
If you are relying on your educion to meet qualificion requirements:
Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Educion .
Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring.
How to Apply
Help
Please submit a cover letter, resume, and Applicion for Judicial Branch Federal Employment, ( AO78 ) (available ) as a single PDF tachment by email to: ... , subject line "Case Administror I, Reference No. 26-06." Save the documents as one PDF, using your firstname_lastname.
When the AO78 is filled out electronically and returned by email, the fillable form must first be resaved and submitted as a non-fillable PDF before submission, otherwise the form will appear blank. Applicants are not required to complete the AO78, page 5, Optional Background Informion until the time of a conditional offer.
This position is open until filled with preference given to applicions received by June 15, 2026 .
Expand Hide how to apply
Agency contact informion
Human Resources
...
Address
US District Court, Western District of New York
2 Niagara Square
Buffalo, NY 14202
US
Next steps
Only candides selected for an interview notified and must travel their own expense.
Expand Hide next steps
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries
Equal Employment Opportunity (EEO) Policy
Financial suitability
New employee probionary period
Privacy Act
Reasonable accommodion policy
Selective Service
Signure and false stements
Social security number request
Overview Help Accepting applicions Open & closing des 05/20/2026 to 06/15/2026 Salary $45,014 - $73,163 per year Pay scale & grade CL 24 Locion 1 vacancy in the following locion: Rochester, NY Remote job No Telework eligible No Travel Required Not required Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential 26 - Promotion potential to CL 25 and CL 26, without further competition, based on eligibility and needs of the office. Job family (Series) Supervisory stus No Security clearance Drug test No Financial disclosure Bargaining unit stus Announcement number 26-06 Control number 870017900
Job ID: 522157178
Originally Posted on: 5/22/2026
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