Records Management Assistant III

Records Management Assistant III Posting Number req26054 Department University Police Department Department Website Link UAPD Location Tucson Campus Address Tucson, AZ USA Position Highlights The University of Arizona is seeking a Records Management Assistant III to assist in the daily operations of the Departments Records Unit. This position entails compiling and entering data, researching, organizing and preparing statistical reports for State and Federal Agencies, retrieving and readying information for dissemination and release, and working with various law enforcement agencies, criminal justice agencies, University Departments and the general public.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

• Collecting, and entering data from various types of police reports, ensuring the accuracy and completeness in accordance with Federal, State and Department Policies.
• Utilize one or more databases to process, redact, copy and provide the correct information for necessary dissemination in according to State laws and Department Policies utilizing a computer, printer, document imaging scanner, copier and fax machine.
• Enters, queries and retrieves information from various computer systems in order to file, prepare, copy and release police documents and information in response to subpoenas, requests from other Criminal Justice Agencies, insurance companies, attorneys, University of Arizona Departments, and the public in accordance with State Laws and Department Policies.
• Compiling statistical reports on a daily, monthly and yearly basis, and disseminating them to the Department, State and Federal Agencies in accordance with Federal and State laws, CALEA accreditation standards, Clery Act Requirements, and Department Policies.
• Completes ACJIS functions in compliance with State and Federal regulations with the Department of Public Safety. Maintain a case filing system for paper-based and digital recordings in compliance with the Arizona State Library Archives and Public Records.

Knowledge, Skills and Abilities

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Skill in determining priorities.
• Ability to work efficiently independently or in a group environment.
• Type a minimum of 35 words a minute.
• Excellent proofreading skills and attention to detail.
• Maintain a B-level Terminal Operator Certification through the Arizona Department of Public Safety.
• Willing to work varied hours at times, weekends, and holidays.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
• B-level TOC Certification (following employment).
• Pass an extensive background investigation to include a polygraph exam.

Preferred Qualifications

• Currently B-level TOC Certified.
• Experience working in a higher education institution.
• Experience working in a law enforcement agency.
• Experience with Windows and Microsoft Applications such as Word, Excel, PowerPoint, and cloud-based systems.

FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Legal Compliance Benefits Eligible Yes - Full Benefits Rate of Pay $18.15 - $22.69 Compensation Type hourly rate Grade 4 Compensation Guidance The Rate of Pay Field represents the University of Arizonas good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidates work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator . Career Stream and Level OC3 Job Family Records Mgmt Job Function Legal & Compliance Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department) Number of Vacancies 1 Target Hire Date 7/1/2026 Expected End Date Contact Information for Candidates ... Open Date 5/21/2026 Open Until Filled Yes Documents Needed to Apply Resume Special Instructions to Applicant Once your application is received, you will receive an email with instructions on how to access and complete the Personal History Questionnaire (PHQ). We strongly encourage you to complete and submit the PHQ as soon as possible. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the Universitys campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at ....