Office Assistant/Receptionist

Essential Job Duties:

We are seeking a dependable, detail-oriented Office Assistant to support office operations, HR functions, and finance departments in a fast-growing company with opportunities for professional development. This multifaceted role combines front-office tasks, office coordination, project assistance, and financial department support, including helping the Credit and Accounting teams with documentation, invoice management, account reconciliation, and recordkeeping.

Schedule: Monday-Friday 8:00 am - 5:00 pm with 1 hour for lunch.
Hourly rate: $22-$24.50/hour based on experience.

Administrative & Front Office Support:

Greet visitors and answer incoming calls professionally; direct calls and take accurate messages.
Handle incoming and outgoing mail and deliveries.
Maintain cleanliness and organization of the front office and breakroom.
Support coordination of company meetings and events (scheduling, room setup, catering, and materials).
File, scan, and organize documents for HR, Operations, and Finance.
Attend safety meetings to record minutes and distribute notes.
Order, stock, and organize office and breakroom supplies; maintain accurate supply records.
Order, fold, and distribute employee uniforms; track uniform inventory.
Maintain accurate records of all orders and invoices.
HR & Recruitment Support:

Schedule candidate interviews and assist with applicant communications.
Prepare new hire packets, employee folders (DOT and non-DOT), and welcome kits including forms, PPE, uniforms, and company swag.
Assist with applicant screening, career fair participation, and job posting maintenance.
Assist with employee engagement events, appreciation activities, and training sessions.
Required Knowledge, Skills & Abilities

High school diploma or equivalent required.
Valid driver?s license and clean driving record.
Previous administrative/reception experience required; this is not an entry-level position.
Strong organizational and multitasking skills with meticulous attention to detail.
Professional verbal and written communication skills.
Strong customer service skills and ability to handle challenging situations professionally.
Proficiency in Microsoft Office (Excel, Word, Outlook) required.
Ability to maintain confidentiality and discretion; signing a confidentiality and conduct agreement required.
Employment is contingent upon successful completion of a criminal background check.
Why Join Us:

This role provides exposure to multiple aspects of HR, office operations, and finance, offering a dynamic work environment with opportunities to contribute to team success and company culture.

Dartmouth Building Supply is an equal opportunity employer and welcomes applicants from all backgrounds to apply.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
People with a criminal record are encouraged to apply

Experience:

Accounting: 1 year (Required)
office administration: 2 years (Required)