Front Office Coordinator

Front Office Coordinator
Job Locations

US-MA-Billerica

ID
2026-19222

Job Function
Administrative
Overview

As one of the world's leading analytical instrumentation companies, Bruker covers a broad spectrum of advanced solutions in all fields of research and development. All our systems and instruments are designed to improve safety of products, accelerate time-to-market and support industries in successfully enhancing quality of life. We've been driving innovation in analytical instrumentation for 60 years now. Today, worldwide more than 8,500 employees are working on this permanent challenge, at over 90 locations on all continents.

Responsibilities

New full-time opportunity for a Front Office Coordinator at Bruker Corporate Headquarters in Billerica, MA (Monday through Friday, 8-5). This on-site position involves high level contact and requires effective communication with Bruker senior management, as well as customers, prospects, applicants, vendors and visitors.
Conduct daily operations of the main lobby and reception area of Bruker Corporate headquarters campus to ensure that all communications meet company standards for maximum customer, visitor and employee satisfaction
Greet visitors and direct them to appropriate internal personnel
Manage incoming calls by gathering information and coordinating calls to the appropriate department or Bruker division
Ensure that all guests are treated both courteously and professionally
Prioritize and coordinate all incoming mail, email, faxes and telephone calls to the appropriate employee or department.
Monitor facility security: ensure visitors sign in, receive a badge and enter the building with an employee escort
Redirect shipment deliveries to Shipping and Receiving Department
Coordinate with Risk and Facilities Department to maintain updated Vendor Certificates of Insurance
Serve as liaison with the Facilities Department regarding building security/ property safety and repair and Order Requests
Maintain facility security including building access cards and badges, ordering new hire nameplates
Maintain cleanliness of reception and lobby area and first floor kitchen area stock for visitors
Interface with vendor regarding the quality and care of in-house plants
Maintain equipment supplies along with reservation list for projector and confererence rooms
Provide back-up to other administrative support personnel on campus and performs routine administrative work as needed and as directed by management
Perform other duties as required.

Qualifications

High School Diploma or equivalent required; Executive Secretarial Business School or training a plus
Minimum 5-7 years' work experience as Security, Receptionist, Corporate Concierge or similar role in a fast-paced, corporate environment
Strong working... For full info follow application link.

Bruker is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics.