Montague Retirement Administrator

Montague Retirement Board Administrator
Job Description

Position Summary
The Administrator of the Montague Retirement Board is responsible for the efficient and economic management of the Retirement System and must maintain all books and records in accordance with PERAC 840 CMR rules and regulations.
The Administrator works under the general supervision of the Retirement Board. Performs all required and regular duties on own initiative, exercising good judgment and extreme accuracy. The position has fiduciary responsibility to the system.
Key Responsibilities
The Administrator performs varied and complex duties pertaining to the function of the Retirement System. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The position is responsible for all clerical and basic office duties in addition to the duties listed below.
The Administrator will maintain a thorough knowledge of Massachusetts General Law Chapter 32 public pension law, regulations of the Public Employee Retirement Administration Commission (PERAC), and federal and state regulations including the Division of Administrative Law Appeals (DALA), the Contributory Retirement Appeal Board (CRAB), the Internal Revenue Service (IRS) and Department of Revenue (DOR) as they may relate to Chapter 32 retirement benefits.
Financial & Accounting
Process retiree payroll and maintain accurate payroll and deduction records
Ensures accuracy of Governmental Unit payrolls and proper recordkeeping
Reconcile accounts monthly and maintain financial records
Prepare warrants, review invoices, and manage bill payments
Present monthly financial updates to the Board
Budget & Administration
Prepare annual budget and all pertinent PERAC reports
Coordinate funding notices to governmental units upon notification from PERAC.
Manage approved purchases and office operations

Membership Services
Maintain member records and track employee status changes
Calculate interest and provide annual statements
Process refunds and ensure eligibility compliance
Provide retirement counseling and support in completing application
Ensure compliance with Massachusetts Public Records Laws
Disability & Benefits Administration
Manage disability applications and required documentation (from member, department heads, medical records, etc.)
Coordinate medical panels and PERAC submissions
Reporting & Compliance
Prepare annual financial and actuarial reports
Ensure compliance with laws, regulations, and Board policies
Board Support
Coordinate meetings, agendas, and minutes
Implement Board decisions and maintain records
Ensure compliance with Massachusetts Open Meeting Law
Working Conditions
Perform complex administrative work in a multi-task office environment
Handle confidential information with discretion
Communicate with members, staff, and agencies
Communicates with attorney on behalf of the Board and the members when appropriate
Attend training and professional development as required
Physical Requirements
Varying physical effort required under typical office conditions includes regular sitting, talking, walking, and mental concentration for extended periods
Intermittent moderate effort required for tasks such as moving files, books or other materials
Hearing/speaking ability requirements include telephone duties and the ability to interact with others

Qualifications
Minimum 3 years of relevant experience or equivalent combination of education and training
Government pension or financial system experience preferred
Strong communication and organizational skills
Proficiency in common office software and Baystate Pension Software preferred
Final candidates must complete a Massachusetts Criminal Offender Record Information (CORI) check as a condition of employment.
One year probationary period