OFFICE SECRETARY- Office Manager

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FLSA:Non-Exempt

QUALIFICATIONS:

High school diploma
Business school training or office experience that reflects a high level of skill in typing, filing and general office procedures
Communication skills which encompass the ability to relate to students and adults and to speak and write standard English

REPORTS TO: Assigned Supervisor

JOB GOAL: To organize or direct, as designated by the immediate supervisor, all activities

related to the operation and maintenance of the assigned office area

TERM:Twelve (12) months

SALARY:Office Secretary Salary Schedule-Level II

PERFORMANCE RESPONSIBILITIES:

To consistently maintain a neat, clean, and well organized work space
To utilize standard office procedures in letter writing, filing and bookkeeping
To employ professional telephone techniques which are reflective of a positive, professional, and ethical environment
To demonstrate sociability and warmth in attitude toward staff, vendors and other visitors
To maintain a desk calendar as it relates to due dates of work projects, memos, and reports
To be neat and accurate in completing assigned records and reports, turning these in promptly and on time
To remain in the assigned work area during the work day unless permission to leave is obtained from a supervisor
To follow federal, state, and local policies and procedures
To use language that is void of vulgarity, lewdness, coarseness, or profanity
To observe all policies and regulations as outlined in the Drug Free Workplace Act
To demonstrate ability to adjust to new situations, showing poise in crisis or pressure situations, and mature understanding of problems
To be in attendance and on time at work, except for personal illness or emergency, as defined by the policies of the Rapides Parish School Board
To be loyal to the administration of the school system
To be professionally dressed and well-groomed
To maintain a schedule of systems and procedures that are reflective of good time management
To perform any other duties assigned by the immediate supervisor