Administrative Assistant to the Assistant Superintendent

Administrative Assistant to the Assistant Superintendent

Big Spring School District

District Administration Office - Newville, Pennsylvania

This job is also posted in Big Spring School District

Job Details

Job ID:5731377

Application Deadline:Jun 04, 2026 11:59 PM (Eastern Standard Time)

Posted:Yesterday

Starting Date:Immediately

Job Description

The Big Spring School District is seeking individual that would be interested in the following CLASSIFIED POSITION: Administrative Assistant to the Assistant Superintendent.

This vacancy is a 7.75hr/day position working 232 days per the school calendar.

Additional wage offered for Post-Secondary Education Degrees and proven direct industry experience.

Job Description

***Specific Job Description to be applied upon hire as appropriate.

QUALIFICATIONS

The Administrative Assistant shall:

Possess a high school diploma.

Have high school and/or supplemental training in typing, basic accounting procedures, and a thorough knowledge of general office operational procedures.

Possess a minimum of one (1) year of successful administrative clerical experience in a business or educationally related area.

Demonstrate proficiency in the use of commercial office productivity software

ESSENTIAL FUNCTIONS

SCOPE OF RESPONSIBILITIES

Receptionist

Attendance

Forms and Supplies

Student Concerns

Guidance

CLERICAL RESPONSIBILITIES

General Office:

Compose, prepare, type, distribute and file memos, forms and correspondence as directed

Reports and Bulletins:

Be responsible for all school reports

Be responsible for excuse card filing, daily attendance and attendance reports

Be responsible for maintaining an up to date pupil information file

Be responsible for typing and distributing the principal's weekly staff newsletter

Receive and distribute records of all elementary pupils

Maintain files of guidance counselor

Communications:

Serve as building receptionist for students and the public

Be responsible for telephone calls

Be responsible for all incoming and outgoing mail

Be responsible for the public address communication system of the

Building

Be responsible for typing and sending notices to parents and children

Be communication secretary for the guidance counselor

Materials and Supplies:

Maintain inventory, receive, check and distribute supplies and equipment

Inventory, compile, school order for textbooks and distribute the same to classroom

MISCELLANEOUS RESPONSIBILTIES

The Administrative Assistant shall:

Temporary coverage for staff in the building

Assist in the preparation of special projects or requests for information as directed by the principal

Assist other secretaries under unusual circumstances and exceptional workload requirements

Perform other duties as directed by District Administration

WORK ENVIRONMENT

Office, Schools, meeting and conference areas. Work indoors and outdoors; visit classrooms and area employers.

Position is in well-lighted and well-ventilated school buildings.

ATTENDANCE

Regular attendance is required. Persistent absence, and/or leave without pay, is grounds for dismissal.

PHSYICAL DEMANDS

Frequent travel to school district buildings.

Frequent walking throughout various areas.

Often sitting at a desk for extended periods.

Standing for limited periods of time.

Frequent bending, stopping, twisting, reaching, grasping, sitting and typing

Moderate moving from 15 to 50 pounds.

Some carrying - up to 50 pounds.

Manual dexterity to use office equipment.

Repetitive movement of fingers and hands for keyboarding.

SENSORY ABILITIES

Visual acuity to read correspondence and a computer screen.

Auditory acuity to be able to use telephones.

Ability to speak clearly and distinctly.

TEMPERAMENT

Must appropriately handle confidential information as required by State and Federal regulations.

Must be courteous and able to deal effectively with people.

Must be able to work as a member of a team.

Must be able to cooperative, congenial and service-oriented.

Ability to work in an environment with frequent interruptions.

COGNITIVE ABILITY

Ability to follow written and verbal directions and give direction to others.

Ability to complete tasks with minimal supervision.

Ability to read, write and do complex computations.

Ability to use correct grammar, sentence structure and spelling.

Ability to organize setting to efficiently accomplish tasks.

Ability to work independently and make work-related decisions.

Ability to exercise good judgment in prioritizing tasks.

Ability to communicate effectively.

LICENSE

Valid Driver's License

COMMENTS

The job duties may be performed in a manner other than stated. The job will require the performance of other duties related to the essential functions as assigned. The employer may change the descriptions as jobs are analyzed and modified.

The position holder must be able to accomplish the performance responsibilities with or without reasonable accommodation. It is the responsibility of the employee to inform their Supervisor of any and all reasonable accommodation requests.

The position specifications described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information contained in this job description for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

The Big Spring School District is an equal opportunity employer.

Position Type:Full-Time

Salary:$19.29 Per Hour

Job Requirements