Administrative Specialist (The Collegiate School at Panama City Campus)

Administrative Specialist (The Collegiate School at Panama City Campus)
Location: Panama City, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 62689
Department

FSU Collegiate School | Panama City

Florida State University is one of the nations top 20 public universities and FSU Panama City amplifies the universitys efforts to preserve, expand and disseminate knowledge in the sciences, technology, arts, humanities, and human services professions. FSU Panama City is located 100 miles west of Tallahassee on the beautiful St. Andrews Bay and is only three miles from the sparkling waters of the Gulf. FSU PC currently houses 20 bachelor's programs, 8 master's programs, 1 doctoral program, and boasts a small faculty-to-student ratio, which gives students a more personalized academic experience. Please visit for information about our FSU PC Promise to students and for more information about our campus.

Responsibilities

• Assist the Business Manager with reconciliations. Monitors information maintained in the internal accounting system for accuracy and compliance. Serve as the primary contact for procurement, purchasing, and contract management.
• Oversees revenue collection, deposits, and accounts receivable activities. Assists the Business Manager with data collection and reporting for TCS School Board Financial meetings and annual financial audit.
• Serves as Procurement-Card proxy and Procurement Representative to ensure the propriety of the payments, compliance with prompt payment and other applicable laws, policies and procedures of the State of Florida and FSU. Creates electronic payment request forms when applicable for vendor payments.
• Serves as the school HR and Payroll Representative, ensuring proper approval of and payment of personnel in accordance with university, state, and federal requirements.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Experience managing budgets, procurement, contracts, or office operations.
• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• Familiarity with university policies, Foundation operations, or event coordination.
• Proficiency with content management systems and/or Adobe Creative Suite.

Other Information

The Collegiate School at FSU Panama City is a developmental research laboratory charter school associated with the College of Education, Health and Human Sciences (Annes College) at Florida State University. In this capacity, TCS serves as a center for innovative instructional programming, research and program evaluation, and professional development solutions for the educational community. TCS will begin its fourth year of operation in August 2026, with grades 9-12.

The mission of The Collegiate School at Florida State University, Panama City, is to provide rigorous academic studies and career development for students who aspire to meet the ever- changing and complex workplace demands of the 21st century. Resources and expertise available through Florida State University and the local community will prepare students to thrive in the competitive global market as they identify and pursue career goals through academic and career training.

Contact Info

Debbi Whitaker, Director, The Collegiate School at FSU Panama City - ...

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, theres the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrows news!

Learn more about our university and campuses.

Anticipated Salary Range

Starting at $40,910, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check , including a fingerprint-based screening via AHCAs Clearinghouse pursuant to Section 1012, Florida Statutes, for positions in a FSU Developmental Research School or Section 409.175, Florida Statutes, for positions in a Childcare or Summer Camp position. Visit the AHCA Clearinghouse Screenings webpage . for more information.

This position will begin in Summer 2026.

This position will be on campus at FSU Panama City in Panama City, Florida.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.