Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, initiative, and ability to prioritize

daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multifaceted

role.

Duties:

Provide administrative support to ensure efficient operation of the office

Answer and direct phone calls, emails, and other inquiries

Greet and assist visitors and clients

Schedule appointments and maintain calendars

Vendor management to include creating, paying, and reconciling vendor activities

Prepare and distribute correspondence, memos, reports, and other documents

Perform data entry, filing, and record keeping

Assist with project coordination and follow-up tasks

Conduct research and compile data as needed

Assist with proofreading documents for accuracy and clarity

Provide administrative support to service officers as required

Assist with event planning and coordination

Provide and complete meeting minutes and material

Assist with budgetary processes and reviews

All other related duties as assigned

Preferred Qualifications:

Veteran, spouse of a veteran or a veterans dependent.

Deployment experience a plus.

Proven experience as an administrative assistant or in a related role

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Proficiency in web based applications is a plus.

Excellent communication skills, both written and verbal

Strong organizational, prioritization, and time management skills

Attention to detail and accuracy in work

Strong problem-solving skills

Ability to work independently with minimal supervision

Knowledge of office management systems and procedures

Experience in a medical, dental, or governmental agency/office is a plus

Always maintain a process improvement mindset to streamline all processes and procedures

Physical Requirements:

Physical demands refer to the requirements for physical exertion and coordination of limb and body

movement. You are required to perform moderate dexterity in operating office equipment.

Requires light to medium work involving standing, walking some of the time, walking up and down

stairs, and exerting up to 20 pounds of force on a regular basis when ordering and stocking paper.

Unavoidable hazards refer to unusual conditions in the work environment that may cause illness or

injury. This position is exposed to contact to people from all walks of life on a day to day basis. Office

temperatures can range from extreme heat to cold.

Sensory requirements refer to hearing, sight, touch, taste, and smell necessary to perform the tasks

required by the position efficiently. The position requires normal visual acuity and field of vision, hearing

and speaking abilities.

Additional Information:

The employee must be a citizen of the United States.

Attire is expected to be business casual and formal attire for certain outreach events or meetings.

Must have reliable transportation and be punctual. Must be able to attend meetings occasionally

including evenings when required.

Rock Island County offers a competitive salary and benefit package. We also offer flexible work hours,

and a comprehensive wellness and training program.

Employment is contingent on completing VACRI training, and completing VACRI six month

probationary period.

VACRI is committed to be a diverse and inclusive workplace and is proud to be an equal opportunity

employer (EEO).

Remote work is not possible for this position.

The safety of others refers to the responsibility for all staff and all other peoples safety, either inherent

in the job or to assure the safety of the general public in the VACRI Office or during any outreach event

you participate in. This position requires some responsibility for safety and health of others and/or for

occasional enforcement of the standards of public safety or health.

Rock Island County is an Equal Opportunity Employer. ADA requires the VACRI to provide adequate

accommodations to qualified persons with disabilities. Prospective and current employees are

encouraged to discuss ADA accommodations with executive staff.