Executive Assistant & Receptionist

ABOUT AXIOM BUILDERS

What we do

We are a trusted construction partner for many leading developers with over 12 million square feet under construction in Metro Vancouver, Victoria, Calgary, Toronto, Seattle, and Nashville. From iconic residential developments to community-oriented public spaces , our focus on delivering an exceptional product and customer experience sets us apart. Together, our team of construction professionals takes pride in building value in everything we do, with the highest quality standards and a safety-first culture.

Who we are

Our people bring more than outstanding skills and experience—they bring our values to life: Accountability, Autonomy, Humility, Respect, and Excellence. How do our values show up? In the ownership we take for our work and pride in what we build. In the respect we have for everyone we work with, no matter their role. In our ability to balance confidence with humility by listening first, being open to new ideas and innovation. In our leadership trusting our people to make decisions, own outcomes, and do what’s right for the team, project clients, and trade partners.

Does it sound like you’d thrive here? Learn more about how our people live our values .

YOUR NEW OPPORTUNITY

Axiom Builders is looking for an Executive Assistant to support three executives and sit at reception for our beautiful downtown Vancouver head office. This position is perfect for an organized, self-starting and down-to-earth administrative professional who is resilient and able to adjust to priorities on the fly with clarity and efficiency. This person will support an Executive Vice President, VP of Finance and VP of Construction Technology and Innovation.

The ideal person is someone who works with a sense of urgency, while always prioritizing the quality of work and attention to detail. People would describe you as someone who can remain calm under pressure, navigate changing priorities and manage tight deadlines with a smile. You display a high standard of professionalism, confidentiality, and can build effortless rapport with the executives you support.

Key Responsibilities

Executive Assistant Duties

• Proactively manage and coordinate complex calendars; anticipating conflicts, priorities, and follow-ups to keep days running smoothly;
• Coordinate corporate travel and related logistics end-to-end, ensuring clear communication, timely changes, and smooth execution;
• Support with travel support and scheduling including up to 50% travel for one executive;
• Plan and coordinate leadership meetings and events, handling logistics such as scheduling, invitations, room setup, catering, and AV, both in-office and off-site;
• Prepare clear, well-organized reports, presentations, and materials using PowerPoint, Excel, and Word to support leadership decision-making;
• Attend key meetings, or leverage AI to summarize and to capture action items, decisions, and next steps, and ensure timely follow-up and distribution of meeting notes;
• Act as a point of coordination between executives, internal teams, and external partners, ensuring communication is clear, professional, and responsive;

Reception Duties

• Oversee courier and document handling, ensuring materials are tracked, organized, and delivered accurately and on time;
• Welcome guests to our office including clients, partners and vendors.

Skills & Experience

• Excellent computer literacy skills in MS Office Suite (Excel, Word, PowerPoint);
• Three to five (3-5) years of experience in an administrative, EA or personal assistant role;
• Exceptional interpersonal skills – with an ability to proactively communicate (verbal and written) in an effective and concise manner;
• Ability to maintain a high degree of discretion and confidentiality;
• Strong work ethic – a self-starter that can think critically, anticipate needs, and prioritize workload independently;
• Comfortable leveraging tools and technology to support multiple people and departments at once.

YOUR REWARDS

Axiom Builders offers more than just competitive compensation and benefits; we give you the tools to build a long-term career.

Hear from our people on what it means to grow here, and learn about all the extras we offer: Why Axiom Builders.

The base salary range for this role is $75,000 to $80,000, adjusted for experience , plus a competitive bonus program. During the interview process, let’s talk to get the right fit for your experience level.

WHAT HAPPENS NEXT

Want to love what you do? We’re always looking for talented, values-driven, passionate people who take pride in their work. Shortlisted applicants will be contacted by Talent Acquisition, and all applicant information will be kept on file for future opportunities.

Discover your next opportunity and click the “Apply Now” button below!

Thank you for your interest in Axiom Builders.

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