Administrative Coordinator 3

Administrative Coordinator 3 Position Number: 028875 Salary Range: $28,642.00 - $49,067.00 Hires at Minimum Rate Position Type: Classified Staff Department: Music Responsibility / Duty Maintains music office presence from 8:00 a.m. to 4:30 p.m. (Lunch 12-1:00 p.m.). Answers telephone, direct calls, and maintains proper office decorum with visitors and faculty. Maintains professional boundaries with students, ensuring office interactions remain focused on administrative business. Demonstrates focus and attention to detail in administrative tasks to ensure accuracy in scheduling, records, and departmental communications. Initiates and updates R1 and R2 forms for faculty and adjuncts in the system each semester. Inputs the Schedule of Classes (course offerings) and prepares paperwork for course assignment changes. Assists students with registration in Banner with permits/authorization from appropriate faculty and assigns student faculty advisors. Maintains department and student music majors' academic files in strict confidence. Maintains department facilities Google calendar and makes necessary reservations for academic use. Secures facility reservations for department events involving the community through Auxiliary -Services and Academic Affairs, coordinating event work orders as needed Coordinates access for reserved rooms and monitors security and proper use of spaces and assets. Delivers and picks up department mail to/from the post office and Dean's office. Percentage Of Time: 40 Responsibility / Duty Maintains and helps track music operating accounts and grant funds. Prepares purchase requisitions, professional service contracts, and scholarship letters. Assists faculty with travel/reimbursement preparation and submission including the filing of expense statements conforming to the state travel regulations. Attends faculty meetings to record, create, and distribute minutes in a timely manner. Assists with the coordination of department fundraiser events and in-house recruiting and audition days. Responsible for computations of final grades for performance jury exams and submits to Head for review and signature. Percentage Of Time: 30 Responsibility / Duty Maintains property inventory control in accordance with rules and policies. Keeps track of office supplies and places orders to maintain stock. Copies and folds programs for faculty, student, and guest recitals and ensemble performances. Receives training and serves as the ADA liaison for the office. Percentage Of Time: 25 Responsibility / Duty Prepares key request forms for faculty and staff and student's lockers. Trains and supervises student worker(s) when needed. Demonstrates and maintains proper usage of office equipment (computer, copy machine, fax, scantron, and binding machine) Percentage Of Time: 5 Minimum Experience Required MINIMUM QUALIFICATIONS: Two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Other Minimum Requirements Applicants must complete the application in its entirety with an electronic signature and date. ****Resumes will not be accepted as a substitute for the application.**** If education and employment history are not completed, the application will be disqualified. ****Please include any current and previous employment at Nicholls State University. Personnel files are not pulled for application purposes. Applicants claiming education as a substitution for work experience must have their Official College Transcripts delivered to the Human Resources Department at ... or emailed directly to ... prior to the job closing date. Unofficial transcripts are NOT accepted. Test(s) Required No Test Required. Employment Year: Fiscal Year Employment Basis: Full-time Closing Date: 05/28/2026 Quick Link for Postings: