Deputy Clerk of County Council

Job Description

Position: Deputy Clerk of County Council

Department

County Council

Location

Erie County Courthouse

Status

Full Time

Starting Pay Rate

$27.32 Hourly

Hours Per Week

37.5

Exemption Status

Exempt

Posting Date

05/18/2026

Closing Date

06/01/2026

Pay Grade

NB17

Bargaining Unit

NON-BARGAINING

Posting Number

5747

Definition of Class

• County Council appoints the Deputy County Clerk for an indefinite term and serves at the pleasure of Council.
• The Deputy Clerk supports the County Clerk in ensuring the smooth, efficient day-to-day operations of the County Council Office and its associated bureaus. Under the direction of the County Clerk, this role works closely with Council Members, election officials, staff, and the public, and serves as a key administrative leader.
• The Deputy Clerk assists the Director of Elections and Election Facilities and Equipment Manager in the planning, coordination, and execution of elections.
• In the absence of the County Clerk, the Deputy Clerk serves as the primary administrative point of contact during county emergencies, crises, safety concerns, or other urgent matters requiring immediate attention.

Duties & Responsibilities

• Assist the County Clerk with daily operations of the Council Office and its bureaus
• Oversee and support department staff with daily assignments and workflow
• Review secretarial and administrative work prior to distribution
• Approve bureau purchases in the absence of the County Clerk, as needed
• Oversees payroll for four bureaus
• Utilize agenda software to assist in preparation of Council and Election Board agendas
• Transcribing minutes of official County Council and Election Board meetings, ensuring accuracy and completeness
• Prepares meeting records in a clear, narrative format that reflects the intent of Council and is suitable for preservation in official county records
• Provide direct support to Council Members for daily operational needs assigned by or delegated by the County Clerk
• Assist with written communications for seven Council Members
• Coordinate inter-branch communications and meetings (individual and collective)
• Research and respond to general government inquiries from officials and the public as directed by the County Clerk
• Serve as primary administrative contact during emergencies, crises, or urgent matters in the Clerk's absence
• Work closely with the Director of Elections and Election Facilities and Equipment Manager
• Coordinate pre- and post-election activities for Primary and General Elections
• Develop and ensure compliance with election policies and procedures
• Assist with:
• • Ballot proofing and election material review
• • Watcher certificate production and coordination
• • Creation of press credentials for Election Day
• • Election night results communication (email distribution lists)
• • Scheduling and production of election-related advertisements
• Maintain readiness efforts for annual elections
• Develop and enforce office policies for clerical and administrative staff
• Assist with legal research for:
• • County Council
• • Election Bureaus
• • Human Relations Commission (HRC)
• • Coordinate with Council and Election Board solicitors as needed
• • Assist Right-to-Know Officer for Council and Elections when assigned by County Clerk
• Coordinate legal advertising for Council and its bureaus
• Assist in coordination and maintenance of 25 Boards and Authorities
• Assist with writing and publishing media releases for Council and Election Bureaus
• Assist with public-facing communications and outreach
• Participate in interviews and evaluation of applicants for County Council Office positions
• Submit payroll for four bureaus when needed
• Attend required training sessions, meetings, and seminars
• Perform additional duties as assigned to support daily operations

Knowledge, Skills, & Abilities

• Knowledge of the legislative branch of county government (or ability to obtain)
• Working knowledge of voter registration laws and systems (or ability to obtain)
• Experience in administrative, governmental, or clerical operations preferred
• Must be able to record, convey and present information, explain procedures and follow instructions
• Advanced computer skills with extensive knowledge of Microsoft Office (or similar) Software.
• Ability to quickly learn government-specific software systems
• Exceptional organizational and multitasking skills
• Strong written and verbal communication abilities
• Strong ability to meticulously proofread ballots and documents for accuracy, consistency, and compliance with applicable standards
• Ability to explain procedures and present information clearly
• Strong attention to detail and accuracy
• Ability to manage deadlines and work in a fast-paced environment
• Capacity to work collaboratively and take direction
• Ability to handle physical and mental demands of a high-responsibility role

Minimum Requirements

• High School Diploma or GED
• Minimum of 5 years of Clerical Experience
• Proficiency in proofreading, verified through a required skills assessment
• Proficiency in taking meeting minutes, verified through a required skills assessment

Preferred Qualifications

• Bachelor's degree in political science, history or related field
• Background in working with legal documents
• Two years of administrative experience
• Two years in County government, or commensurate combination of experience and/or education

Supervision Received

• Receives instruction and supervision from County Clerk.

Conditions Of Employment