Bid & Proposal Administrative Assistant

Bid & Proposal Administrative Assistant

Dothan, AL

Company Overview

DSI Security Services is a leading provider of contract security solutions, serving clients across multiple industries nationwide. Founded on the principle of DWYSYWD Do What You Say You Will Do, DSI is committed to accountability, professionalism, and delivering consistent, high-quality service.

We believe success starts with our people. Through thoughtful recruiting, ongoing training, and strong operational support, DSI creates work environments that align with both our clients' expectations and our core values. Our focus on integrity, teamwork, and continuous improvement allows us to build long-term partnerships with clients while providing meaningful career opportunities for our employees.

Job Summary

DSI Security Services is currently seeking a Bid & Proposal Administrative Assistant to join our Corporate Office team. This role plays an important part in supporting business growth efforts by coordinating and assisting with proposal development, bid submissions, client solicitation responses, and general administrative support activities.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. This individual will work closely with Sales, Operations, Pricing, and other departments to ensure proposal materials are accurate, professional, and submitted within required timelines while also providing day-to-day administrative support as needed.

Essential Job Responsibilities

Serve as a support contact for Request for Proposal (RFP), Request for Information (RFI), Request for Quote (RFQ), and rebid opportunities

Coordinate with Sales, Operations, Pricing, and internal stakeholders to gather information and supporting documentation

Assist with writing, editing, proofreading, formatting, and compiling proposal responses utilizing company templates and content libraries

Maintain proposal schedules and monitor deadlines to ensure timely completion and submission of materials

Manage proposal files, content libraries, vendor registrations, pre-qualification documents, and related records

Assist with development of presentations, proposal graphics, and supporting materials

Provide updates on active proposal activity and support post-submission requests as needed

Identify opportunities to improve organization and efficiency within proposal processes

Provide general administrative support including maintaining records, preparing documents, organizing files, and assisting with departmental projects and daily operations

Perform additional administrative duties and special projects as assigned

Position Requirements

Must be at least 18 years of age

High school diploma or equivalent required; Associate or Bachelor's degree in Business Administration, Marketing, Communications, or related field preferred

Minimum of two (2) years of administrative, project coordination, proposal support, or related experience preferred

Strong proficiency in Microsoft Office including Word, Excel, Outlook, and PowerPoint

Experience with Adobe Acrobat or Adobe Suite preferred

Experience with procurement portals, bid platforms, or proposal software preferred

Strong written communication, editing, and proofreading skills

Excellent organizational and time management skills with strong attention to detail

Ability to manage multiple projects and competing deadlines

Ability to work independently while collaborating effectively across departments

Strong problem-solving and follow-up skills

Customer-service oriented attitude

Must meet all pre-employment requirements

DSI Offers

Paid Vacation and Holidays

Medical, Dental, and Vision Insurance

Group Life Insurance and Voluntary Coverage Options

Critical Illness and Accident Insurance

401(k) Retirement Plan

Employee Recognition Programs

#CORP

DSI Security Services is a drug free employer complies with all applicable laws regarding affirmative action and equal opportunity in all its activities and programs and does not discriminate against anyone protected by law because of age, color, disability, national origin, race, religion, sex, handicap, or status as a veteran or disabled veteran.

DSI Security Services is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please contact Human Resources.