School Administrative Assistant / Receptionist

Come Join our Team!

Non-Exempt, 12-Month Position

The School Administrative Assistant serves as the first point of contact for students, families, staff, and visitors and is responsible for maintaining a welcoming, organized, and efficient front office. This position provides clerical, receptionist, and light bookkeeping support to ensure the smooth daily operation of the school.

Primary responsibilities include but are not limited to:

Reception & Front Office Management

Greet visitors, parents, students, and staff in a professional and friendly manner

Answer and direct incoming phone calls and emails

Manage visitor sign-in procedures and maintain security protocols

Receive and distribute mail, deliveries, and messages

Maintain front office appearance and organization

Assist with student arrival, dismissal, and attendance communication

Administrative Support

Provide clerical support to the Principal and teaching staff

Maintain student records, files, and confidential documents

Prepare correspondence, forms, letters, and reports

Manage calendars, appointments, and meeting schedules

Assist with event coordination, room scheduling, and communications

Maintain office supplies and place orders as needed

Support copying, filing, and document preparation for staff

Student & Family Support

Assist parents with forms, questions, and general information

Track and document student attendance, tardiness, and early dismissals

Communicate attendance information to appropriate staff

Maintain accurate emergency contact and student information records

Minor Accounting & Bookkeeping Duties

Collect, record, and receipt payments (tuition, fees, fundraisers, etc.)

Maintain payment logs for student accounts

Assist with basic data entry into accounting software or spreadsheets

Track petty cash and maintain accurate records

Compile payroll information for timely submission

Support the Business Office with invoices and purchase documentation

Requirements:

High school diploma required; associate degree or administrative training preferred

Previous experience in an office, school, or customer service setting preferred

Basic knowledge of bookkeeping or accounting practices

Proficiency in Microsoft Office/Google Workspace and office equipment

Strong organizational and multitasking skills

Excellent written and verbal communication skills

Ability to maintain confidentiality and professionalism

Friendly, patient, and service-oriented demeanor

Strong attention to detail and accuracy

Ability to prioritize tasks in a busy school environment

Dependable, punctual, and self-motivated

Comfortable working with children, families, and staff

Ability to handle sensitive situations with discretion

Team player with a positive attitude