Administrative Assistant

DESCRIPTION: Accounts Payable, Accounts Receivable, Shipping & Receiving, Bill of Ladings for LTL shipments, occasionally processes orders, controls inventory, prepares and directs incoming phone calls.

ESSENTIAL FUNCTIONS

• Receives and directs incoming calls to the proper personnel.
• Accounts Payable, Accounts Receivable via QuickBooks.
• Reviews all orders for accuracy.
• Prepares all accounting reports, to present to RWC for monthly statements.
• Takes care of all banking functions and check writing.
• Maintains inventory control.
• Handles salesmen's commission reports.

OTHER FUNCTIONS OR RESPONSIBILITIES

• Responsible for incoming and outgoing mail.
• Receives all correspondence.
• Records checks in QuickBooks.
• Deposits checks.
• Checks all incoming orders, prepares shippers and files the orders.
• Performs various filing tasks.
• Contacts customers in the event that a receivable will be late.
• Expedites orders with vendors.
• Prepares necessary paperwork for shipments.
• Performs other duties as assigned.

REQUIREMENTS: Two years of education in the area of accounting.

Knowledge of computer skills (Outlook, Word Perfect, QuickBooks, Excel, Word, other applicable software)

Ability to perform various office functions which include accounting, entering data into the computer, and filing documents. Keeping QuickBooks software updated and website.