Administrative Assistant II

Administrative Assistant II#26-14354

$22 per hour

Kohler, WI

All On-site

Job Description

Job Description: We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to business leaders and teams. The ideal candidate will demonstrate strong communication, coordination, and multitasking skills while maintaining a high level of professionalism and confidentiality.

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Key Responsibilities

Provide day-to-day administrative support including calendar management, meeting coordination, and travel arrangements

Coordinate internal and external meetings, including logistics and follow-ups

Ensure smooth execution of office operations and administrative processes

Coordinate internal and external meetings, including logistics and follow-ups

Act as a point of contact for stakeholders, ensuring timely communication and issue resolution

Manage and organize emails, documents, and internal communications

Maintain accurate records, files, and documentation systems

Support expense tracking, invoicing, and basic financial administrative tasks

Assist with project coordination and task tracking across teams

Prepare reports, presentations, and meeting materials as required

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Required Qualifications

Minimum 4 years of relevant experience in an administrative assistant or similar role

Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

Excellent organizational, time management, and multitasking skills

Strong written and verbal communication skills

Ability to handle confidential information with discretion

Detail-oriented with a high level of accuracy

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Preferred Qualifications

Experience supporting mid to senior-level leadership

Familiarity with collaboration tools such as Microsoft Teams, SharePoint, and scheduling platforms

Experience in handling vendor coordination or cross-functional team support

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Work Model

Onsite requirement: 5 days/week; minimum 4 days per week in the office

Must be able to work effectively in a fast-paced, collaborative environment

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Additional Characteristics

Strong problem-solving mindset with a proactive approach

Ability to prioritize tasks and meet deadlines

Professional demeanor with strong interpersonal skills

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.