Type: Full-Time, Permanent (Salary Non-Exempt)
Reports To: Managing Director
Schedule: Monday-Friday, 40 hours/week, occasional overtime
Location: In-office initially; hybrid eligibility after 90 days
Compensation: $60,000-$75,000 annually, based on experience, plus quarterly bonus opportunities
ABOUT US
We are developing a hospitality and learning center on a 250-acre farm in the Harlem Valley focused on retreats, rural education, and regenerative living. Located along the NYC commuter line, bordered by the Appalachian Trail and a scenic river, our mission is to help guests connect more deeply with the land, community, and themselves. Alongside construction of the retreat center, we continue active farm operations which includes produce and livestock.
POSITION OVERVIEW
The Operations Assistant / Office Manager provides administrative, operational, HR, and systems support while helping maintain an organized and collaborative work environment. This role works closely with the Managing Director and is ideal for someone adaptable, detail-oriented, tech-savvy, and comfortable in a fast-paced, evolving setting. As part of a growing organization, this position offers strong opportunities for advancement.
QUALIFICATIONS
Administrative and HR experience required
Strong organizational and problem-solving skills
Excellent written and verbal communication
High level of discretion and confidentiality
Ability to manage multiple priorities with attention to detail
Proficiency with Google Workspace
Airtable experience helpful but not required
Farm knowledge a plus but not required
Occasional schedule flexibility, including infrequent weekends
Must be vaccinated for COVID-19
KEY RESPONSIBILITIES
Manage filing systems and office organization
Coordinate purchasing, supplies, and vendor communications
Support budgeting, expense tracking, and reporting
Assist with HR, compliance, onboarding, and staff trainings
Schedule meetings and prepare agendas/materials
Maintain SOPs, vendor files, and operational systems
Handle mail, errands, and office technology management
Liaise with outside accounting consultants
Assist with property and project management tasks
BENEFITS AND PERKS
Beautiful farm setting with swimming, fishing, and hiking access
Discount on all farm products
Fully paid health insurance, 401(k), FSA
Generous paid time off policy and paid holidays
Relocation assistance and/or housing may be available for the right applicant
TO APPLY
If you think Harlem Valley Homestead might be a good fit for you, we encourage you to apply through our website at
Pay: $60,000.00 - $75,000.00 per year
Benefits:
401(k)
401(k) matching
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Paid time off
Parental leave
People with a criminal record are encouraged to apply
Ability to Commute:
Wingdale, NY 12594 (Required)
Work Location: In person
Reports To: Managing Director
Schedule: Monday-Friday, 40 hours/week, occasional overtime
Location: In-office initially; hybrid eligibility after 90 days
Compensation: $60,000-$75,000 annually, based on experience, plus quarterly bonus opportunities
ABOUT US
We are developing a hospitality and learning center on a 250-acre farm in the Harlem Valley focused on retreats, rural education, and regenerative living. Located along the NYC commuter line, bordered by the Appalachian Trail and a scenic river, our mission is to help guests connect more deeply with the land, community, and themselves. Alongside construction of the retreat center, we continue active farm operations which includes produce and livestock.
POSITION OVERVIEW
The Operations Assistant / Office Manager provides administrative, operational, HR, and systems support while helping maintain an organized and collaborative work environment. This role works closely with the Managing Director and is ideal for someone adaptable, detail-oriented, tech-savvy, and comfortable in a fast-paced, evolving setting. As part of a growing organization, this position offers strong opportunities for advancement.
QUALIFICATIONS
Administrative and HR experience required
Strong organizational and problem-solving skills
Excellent written and verbal communication
High level of discretion and confidentiality
Ability to manage multiple priorities with attention to detail
Proficiency with Google Workspace
Airtable experience helpful but not required
Farm knowledge a plus but not required
Occasional schedule flexibility, including infrequent weekends
Must be vaccinated for COVID-19
KEY RESPONSIBILITIES
Manage filing systems and office organization
Coordinate purchasing, supplies, and vendor communications
Support budgeting, expense tracking, and reporting
Assist with HR, compliance, onboarding, and staff trainings
Schedule meetings and prepare agendas/materials
Maintain SOPs, vendor files, and operational systems
Handle mail, errands, and office technology management
Liaise with outside accounting consultants
Assist with property and project management tasks
BENEFITS AND PERKS
Beautiful farm setting with swimming, fishing, and hiking access
Discount on all farm products
Fully paid health insurance, 401(k), FSA
Generous paid time off policy and paid holidays
Relocation assistance and/or housing may be available for the right applicant
TO APPLY
If you think Harlem Valley Homestead might be a good fit for you, we encourage you to apply through our website at
Pay: $60,000.00 - $75,000.00 per year
Benefits:
401(k)
401(k) matching
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Paid time off
Parental leave
People with a criminal record are encouraged to apply
Ability to Commute:
Wingdale, NY 12594 (Required)
Work Location: In person
Job ID: 521561769
Originally Posted on: 5/18/2026
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