Administrative Coordinator 4 (District Traffic)

District 03 / UNIT 002 / TRAFFIC / LAFAYETTE PARISH Job Number: 03-126705-AC4-05152026-LR At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. The overall function of this position is to serve as Administrative Coordinator for the District 03 Traffic Section (Units 750, 751, 773, and 774). This position is located in the District 03/Unit 002 - Traffic Operations of the Louisiana Department of Transportation and Development and reports directly to the District Traffic Operations Specialist. The incumbent must be self-motivated and be able to perform duties many times with or with minimal supervision and be able to interpret unforeseen conditions as they may arise. The incumbent will participate in appropriate DOTD structured training programs as appropriate and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks If you're driven, collaborative, and ready to make an impactthis could be the opportunity for you! AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions. Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here . Job Duties: Inputs information from source documents such as Daily Work Reports, Fuel Trac Receipts, Complaint Records, Material Reports, Preventive Maintenance Forms, and Materials Receiving Forms. Updates data files (material, equipment, employees, material reports, Superintendent's Prescheduled Inspection Report) that calculate work percentage performance and update work control board. Solve problems that arise in the PTMW system in order to complete payroll within a very short time frame. When a complaint is received, the incumbent must have the ability to decide the appropriate level of action. Prepares Daily Work Reports for each Highway Foreman, including materials/equipment used and person-hours. C Gathers information for reports such as rescheduled inspections, risk management, and complaints and verifies information for work orders. Orders, receives, and issues road materials for units. Orders supplies for preventative maintenance and first aid. Keeps inventory of all materials for units and balances the material book daily. Provides information by phone or written correspondence to answer inquiries that include complaints from the Legislature, City, and Parish Representatives, State and Local law enforcement agencies, and the general public. Position Specific Details: Appointment Type: Probational/Promotional Work Schedule: Monday-Thursday from 6:00 AM to 4:30 PM. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. To apply for this vacancy, click on the Apply link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Contact Information: For more information regarding this vacancy, please contact: Leonard Tyler Leblanc Transportation Operations Manager DOTD-District 0... The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.