School Secretary (Woodford Co. High)

We are seeking a professional and welcoming School Secretary to serve as the heartbeat of our front office. In this multifaceted role, you will be the first point of contact for students, parents, and the community, providing essential public relations and administrative support with tact and courtesy. You will work closely with the Building Principal to coordinate office activities, manage complex record-keeping, and handle a wide variety of clerical taskseven amidst the frequent interruptions of a busy school day.

Your organizational skills will keep us on schedule, while your ability to communicate clearly and handle basic first aid ensures our office remains a safe and efficient resource for all. If you are a proactive problem-solver with a "pleasing personality" and a commitment to excellence in office operations, we invite you to join our team and help us provide a seamless, supportive experience for our entire school family.

Job Details: 184 Days / 7 Hours

WOODFORD COUNTY SCHOOLS

JOB DESCRIPTION

JOB TITLE: School Secretary - Elementary, - Middle School, - High School

IMMEDIATE SUPERVISOR: Building Principal

QUALIFICATIONS :

High School Diploma, G.E.D. Certificate

Pleasing personality

Knowledge of modern office practices, procedures and equipment

Knowledge of record-keeping techniques

Knowledge of health and safety regulations

Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary

Knowledge of oral and written communication skills

Knowledge of interpersonal skills using tact, patience and courtesy

Knowledge of telephone techniques and etiquette

Knowledge of basic first aid techniques

Knowledge of operation of standard office machines including computer equipment

Ability to perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks

Ability to perform public relations and communications services for the Principal

Ability to add, subtract, multiply and divide quickly and accurately

Ability to understand and follow oral and written directions

Ability to compose correspondence independently

Ability to complete work with many interruptions

Ability to type at an acceptable rate of speed

Ability to work independently with little direction

Ability to establish and maintain cooperative and effective working relationships with others

Ability to learn, interpret, apply and explain rules, regulations, policies and procedures

Ability to operate a variety of office machines including typewriter, computer terminal, calculator and copiers

Ability to understand and work within scope of authority

Ability to maintain good public relations with students, parents, teachers, and the public

Ability to meet schedules and time lines

Ability to plan and organize work

Ability to train and provide work direction to others

Ability to compile and maintain accurate records and prepare reports

Ability to work confidentially with discretion

Pass health examination

Have no immoral or criminal history

Have ability to work with other staff members, public and with children

DUTIES:

Organize, coordinate and schedule a variety of office activities to assist the Principal of a large elementary school with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities

Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail

Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs

Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures

Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate

Register, release or transfer students; complete enrollment information

Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines

Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned

Provide clerical assistance to faculty and staff as needed

Orient new and substitute teachers; provide directions, keys and instructional materials

Other duties as assigned by Building Principal

APPROVED BY THE WOODFORD COUNTY BOARD OF EDUCATION MARCH 10, 1997