Facilities Service Clerk

Job Details Job Location: Main Campus - Las Vegas NM - Las Vegas, NM 87701 Salary Range: $18.76 - $18.76 Hourly Travel Percentage: None Job Category: Staff Description SUMMARY: This position is responsible for providing intermediate, clerical office support at Facilities Services. DUTIES AND RESPONSIBILITIES: Inputs and verifies with clients/customers that work orders have been satisfactorily completed before closing work orders in the TMA System. Performs a variety of typing assignments and enters data as necessary; Prints letters, labels and reports; picks up and distributes mail. Establishes, maintains, processes and/or updates files, records and/or other documents for the motor pool; Solves Problems for all issues that arise through the front desk; Responds to problems that arise through the front desk and assigns work orders to the various trades; Accepts, creates, closes and assigns work orders; Schedules appointments, meetings and/or conferences; Prepares, receives, sorts and distributes documents. Posts important notices in the clock room; Keeps a file of all fuel card receipts and verifies contents on the receipts; Runs weekly TMA reports for supervisors and assists in the development and implementation of the work flow process; Manages the front desk; trains and assists student employees as needed; Records and maintains log of staff going off campus on University business who use the fleet; Answers telephone calls; Directs requests and concerns to appropriate staff; Assist the Office Coordinator when needed; Serves as receptionist for the front office and customer service; Contacts vendors as required; Researches purchases and makes purchases for the dept.; Delivers paperwork throughout campus; Attends training sessions as required; Scheduling and coordination of fleet management; prepares schedules for bus drivers; maintains driver logs and prepares timesheets; Trains campus community on fleet procedures. Processes payroll time sheets as well as sick and annual leave documentation; Participates in operational planning, scheduling, and routing of University cars, vans and buses, to include securing a CDL driver for necessary trips, coordinating, planning, and obtaining itineraries for trips; Triage for a multitude of campus wide issues and problems that arise daily and require immediate resolution; Participates in the planning and billing process for special events requiring bus and van services; Participates in planning and coordinating regular defensive driving courses for faculty and staff, to include obtaining payment methods and ensuring all documentation needed is received prior to class; Maintains regular attendance; Performs other related duties as required. DUTIES AND RESPONSIBILITIES FOR WILSON COMPLEX Performs all communications for the maintenance and use of the building; Schedule all meetings, rooms and solve-scheduling problems for all programs at the Wilson Complex; Works with the appropriate personnel to identify possible safety hazards throughout the entire Wilson Complex; Schedules maintenance projects within the physical plant for Wilson Complex; Orders academic sport and audio/visual equipment for the Exercise and Sport Sciences Department once a quote is provided by the department; Oversees and supervises student employees for Wilson Complex and all required paperwork; Qualifications MINIMUM REQUIREMENTS: EDUCATION: Degree in any field is preferred but not required. EXPERIENCE: Four (4) years' experience directly related to office duties. KNOWLEDGE, SKILLS, & ABILITIES: Skill in the use of Microsoft Office Products; Excellent problem solving skills; Excellent customer service skills; Excellent listening and communication skills; Able to work through and solve multiple problems that arise simultaneously; Able to maintain a calm demeanor under routine pressure; Ability to function as a team player, have a service oriented and pleasant demeanor and be able and willing to work with a diverse group and diverse public; Ability to be flexible and able to handle an ever changing environment and multiple tasks with accuracy, professionalism, and courtesy; Skill in telephone protocol; Ability to take and relay messages; Ability to type, file and proof read; Ability to follow written and verbal instructions; Ability to maintain confidentiality; Ability to work independently; Ability to work well with others; Ability to communicate effectively both verbally and in writing; Knowledge of basic office protocol; Knowledge of planning and scheduling techniques; Ability to develop and maintain record keeping systems and procedures; Ability to gather data, compile information and prepare reports; Knowledge of federal and state driving regulations; PHYSICAL DEMANDS: Repetitive had motions and prolonged use of computerFrequently Lifting 0 to 25 pounds..Frequently Lifting 26 to 50 pounds.Occasionally Lifting greater than fifty (50) pounds Seldom Sitting for extended periods of time.Frequently StandingFrequently Sitting.Frequently Walking.Frequently Bending.Frequently Squatting..Occasionally WORK ENVIRONMENT: Work is normally performed in an office setting; Work may involve moderate exposure to unusual elements, such as dirt, dust, and unpleasant odors, and/or noises; Work with frequent interruptions; Work with students, staff, and faculty during regular work hours.