Executive Assistant

Executive Assistant to the CEO

About the Role

Cavender Auto Group is seeking an experienced Executive Assistant to support CEO Rob Cavender. This is not a traditional administrative role - this position operates as a strategic partner responsible for maximizing executive effectiveness, protecting focus, and driving follow-through across the organization.

The ideal candidate is highly organized, proactive, assertive, and thrives in a fast-paced, high-accountability environment.

Job Summary

The Executive Assistant provides high-level administrative and operational support to the CEO, ensuring efficient coordination of executive priorities, communication, and strategic initiatives. This role requires exceptional organization, professionalism, discretion, and the ability to manage multiple priorities while handling sensitive information.

Your mindset:

"What should never be on the CEO's plate in the first place?"

Key Responsibilities

Executive Focus & Calendar Protection

• Strategically manage and filter the CEO's calendar, meetings, and travel
• Prioritize scheduling conflicts and protect time for strategic work and leadership development
• Route operational matters to appropriate leaders when executive involvement isn't required
• Prepare agendas, meeting materials, and track follow-up items

Communication Command Center

• Manage and triage emails, calls, and executive communications
• Draft responses in the CEO's voice for review and approval
• Act as gatekeeper while maintaining professional communication standards
• Prepare a concise daily briefing with key updates, issues, and decisions

Execution & Accountability

• Capture action items from leadership meetings
• Assign owners, deadlines, and track progress
• Provide status updates and ensure nothing falls through the cracks
• Support cross-departmental projects, research, and reporting

Leadership & Culture Support

• Track milestones, wins, and recognition opportunities
• Assist with leadership initiatives, celebrations, and culture programs
• Build strong relationships across the organization

Administrative & Operational Support

• Maintain organized files, documents, and records
• Coordinate travel logistics and external meetings
• Liaise with vendors and manage office needs
• Handle confidential information with discretion and professionalism

Personal & External Coordination

• Help manage key commitments, events, and travel
• Ensure important meetings, deadlines, and relationships are never missed

Qualifications

Education:

Bachelor's degree in Business Administration, Communications, or related field preferred

Experience:

• 3-5+ years supporting senior executives or leadership teams
• Experience in fast-paced or corporate environments preferred

Skills:

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Microsoft Teams experience required
• Strong calendar and project management skills
• Excellent written and verbal communication
• High emotional intelligence and confident assertiveness
• Ability to manage multiple priorities independently
• Professional demeanor with strict confidentiality standards

Job Details

Job Type: Full-time

Schedule: Monday-Friday, weekends as needed

Work Location: In person

Benefits

• 401(k)
• Health, dental, and vision insurance
• Life insurance
• Employee assistance program
• Employee discounts
• Paid time off
• Professional development assistance

This role isn't simply about supporting an executive - it's about ensuring the CEO can operate at the highest level.