Receptionist (Part-Time, 20 hrs/week)

General Description

Under general supervision, provide clerical and secretarial support for the Individual & Family Health service area. This is a part time receptionist position to assist with daily operations across multiple office locations, including the main Logan office in addition to satellite offices in Brigham City and Tremonton. This position will enhance operational efficiency, improve customer service, and provide coverage flexibility for essential public health programs.

Minimum Qualifications ( Education and Experience)

Completion of high school or GED plus at least one (1) year of office related experience.

Or, successful completion of one (1) academic year of study above the high school level in a resident business or secretarial school, junior college or college.

Minimum Qualifications (Necessary Knowledge, Skills and Abilities)

Must:

Have good written, verbal, and public communication skills

Have strong, efficient and detailed organizational skills

Have a working knowledge of computer programs including, word processing, spreadsheets, and the Internet;

Understand and follow instructions

Be able to manage multiple tasks simultaneously

Be able to work independently on a day-to-day basis

Work quickly and accurately under pressure to meet deadlines

Have excellent interpersonal skills and maintain cooperative working relationships with clients, coworkers, and business partners

Interact professionally with the public

Be able to type accurately at a minimum rate of 40 wpm

Follow office policies and procedures

Maintain confidentiality of all records and information

Special Qualifications

Must:

Be able to pass a full background check and drug screening

Possess or be able to obtain a valid driver license at the time of employment

Be able to provide your own transportation to the Logan office

Be able to regularly walk and stand for long periods of time

Be able to work for sustained periods of time maintaining concentrated attention to detail

Be able to frequently lift, carry, push, pull or otherwise move objects weighing 30 pounds (Accommodations may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodations)

Have a flexible schedule and be available for scheduled work in the evenings and/or weekends and holidays as the job requires

Preferred Qualifications

Experience working in a busy front office or clerical setting

Strong communication and customer service skills

Willingness to travel between office locations as needed

Bilingual in English and Spanish languages

Dependable and flexible to work additional hours if needed

Summary of Duties

Work 4 days a week for 5 hours with the understanding it may change due to coverage needs

Provide front office clerical support in a fast-paced, high-volume environment

Support bilingual communication needs, particularly for Spanish-speaking clients

Assist team members by providing coverage during absences or high-demand periods

Assist with client check-in, scheduling, phone calls, collecting payments, and preparing office mailings

Help maintain smooth front office operations to ensure efficient service delivery

Offer on-call support for program areas including WIC, immunizations, and vital records

Answer multi-line phones, respond to inquiries, and direct calls to various service areas

Maintain records, files, and registers according to standard operating procedures

Attend all relevant training and staff meetings

Provide back-up support for other offices as needed

Perform other duties as assigned