Summer Office Manager - Firelands - The Learning Center

Summer Office Manager - Firelands - The Learning Center

Bowling Green State University, United States

about 11 hours ago

Location:

Huron, INDIANA

Summary

Provides overall administrative support to a department or group during the summer. Relieves supervisor of non-routine administrative tasks, including office bookkeeping, communications, customer service, correspondence, scheduling, staff/faculty support, and overseeing student employees. May maintain department e-mails and website content.

Career Readiness Competencies

Adjust tone and approach based on audience (e.g., peers vs. supervisors).

Present ideas or updates in a clear and organized manner.

Break down tasks into steps to complete work more efficiently.

Follow instructions, meet deadlines, and deliver quality work.

Learn new software or digital platforms as needed for your role.

Essential Functions

Opens the office during the summer.

Serves as receptionist. Greets and directs visitors, students, and faculty. Answers department phone, responds to inquiries and/or redirects calls appropriately.

Prepares and/or transmits written correspondence and other materials through e-mail, SMS (text), fax or hard copy. Oversees incoming and outgoing mail.

Maintains office equipment and troubleshoots issues.

Registers students for services using NAVIGATE and CANVAS, updates department schedules and generates rosters.

Provides evaluation feedback for student assistants. Approves student time. Supports staff with timecard inputs.

Orders office supplies and books as necessary.

Maintains department emails, SMS, fax, and website content.

Minimum Qualifications

One-year office/supervisory related experience required.

Desired Qualifications:

Ability to carry out verbal and/or written instructions

Ability to effectively communicate, verbally and written

Detailed-oriented and highly accurate

Ability to work in changing environment

Ability to work effectively in a team environment

Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately

Ability to coordinate or lead others in accomplishing work activities

Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query

Ability to query, run reports and modify data in spreadsheet systems

Ability to access and maintain document imaging systems, including scanning and filing documents

Ability to operate computers and peripheral equipment such as printers

Ability to draft office correspondence

Ability to motivate students and team members

Additional Information

Teaching and Learning Center Summer Office Manager: 20 hrs/wk: 7:50 a.m. to 1 p.m. Mon. - Thurs.

Compensation $18.47/hr.

Start: May 11 - August 14, 2026 (days of training hours may extend until 4 p.m. May 11-12-13-14-18-19-20-21)

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to for a position with Bowling Green State University, please call ... or email ohrbgsu .

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: uscis.gov/i-9-central/form-i-9-acceptable-documents