Administrative Secretary - Parks & Recreation

City of Claremont, NH
Claremont, New Hampshire
Full Time

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Position Summary

Performs a wide variety of office and program support duties related to the operations of the Community Center facility and Parks & Recreation Department, which may include reception front counter related work, typing, word processing, data entry of registration forms, record keeping, filing, program development and implementation and program supervision.

Essential Job Functions (Except as specifically noted, the following functions are considered essential to this position. The listed examples may not include all duties found in this class)

Performs general clerical duties related to the assigned function of responsibility.
Types, proofreads and processes a variety of documents including general correspondence, forms, memos, statistical charts and specialized documents from drafts, notes, brief instructions using a word processor or computer.
Acts as receptionist; answering the telephone and waiting on the general public, giving information on departmental policies and procedures as required.
Flexibility to work nights and weekends.
Enters, edits and retrieves data using computer terminal system; prepare and maintain computerized reports.
Perform a wide variety of routine clerical work including filing, billing and checking.
Sets up and maintains alphabetic and numeric files so that documents can be filed and retrieved in an orderly fashion.
Operate standard office equipment including word processing and computer terminals as assigned.
Processes departmental mail, opens, sorts, and distributes to appropriate individual, or develops a response as appropriate.
Performs a variety of administrative and clerical tasks associated with the operation of the department including; orders supplies and equipment for the office by preparing requisitions, purchase and interacting with vendors regarding specifications and availability of supplies and equipment and submit expense claims.
Acts as a team player by assisting the department in the planning, implementation and overseeing of programs and activities by the department.
Resolves problems and issues whenever possible to save the Department Head time; interacts with staff, elected officials and the general public, either in person or by telephone in order to respond to inquiries, receive complaints, and resolve problems.
Schedules and confirms appointments, meetings, or reservations, and maintains Department Head's appointment calendar to ensure effective time management.
Facilitates the exchange of information between the Department Head and others as requested or needed.
Composes correspondence on own initiative or under general direction to expedite the processing and completion of work.
Maintains administrative files related to the Department.
Assists Department in transcribing or typing from draft, reports, memoranda, policies, and special orders and directives.
Attends meetings on behalf of department staff; may take and transcribe minutes of meeting.
May maintain time and attendance records.
Performs other related duties as assigned.
Enters payroll information for the department.
Enters deposit information for all employees
Helps in facilitating scholarships for memberships and programs.