Office Administrator

Description:

• Prepares a variety of correspondence, reports, and other forms of documentation
• Provides assistance in copying, sorting, binding, distribution and/or mailing of materials
• Receives, reviews, and proactively handles daily mail, bringing items to manager when attention is required
• Coordinates and communicates calendar appointments for functional manager, ensuring preparedness for each meeting
• Arranges meeting rooms, hospitality items, and technology as needed
• Attends meetings, takes meeting notes and distributes notes
• Makes travel arrangements, itineraries, and travel credits
• Creates and maintains files of correspondences, records, and other materials
• Accurately creates expense reports, ensuring that payments are made in a timely manner
• Composes and prepares a variety of correspondence, reports, spreadsheets, and other documents including handwritten notes, auditory dictation, transcription, or typed notes, ensuring proper format, grammar, spelling, and punctuation
• Provides telephonic support for functional manager, screening calls, answering questions, and refer callers to appropriate resource
• Interacts with internal and external Clients, exemplifying genuine hospitality and service
• Performs other responsibilities and duties as needed