Deputy Clerk II - Clerk of Municipal Court G115

This position is responsible for providing clerical and administrative support for the Municipal Court.

• Performs bookkeeping duties; ensures that monies are accounted for; enters court costs into the Court Maintenance Accounting System; records vouchers; makes weekly bank deposits; reconciles the civil court checking account monthly; print checks for payment to various agencies; prepares bank statements, reports, and stop payment reports for the yearly audit.
• Checks and pulls deposit account fraud reports for the criminal docket; researches criminal records to ensure they provide necessary information for the judge to determine sentencing; prints criminal check records for each defendant on the docket; attends court and records disposition for each warrant; fills out court probation for defendants; delivers warrants to court; enters all orders, motions, and notices on the computer.
• Checks dates on checks brought into the office for warrants; requests certified letters on returned checks; ensures that warrant cards are filled out; issues justice numbers for defendants and prosecutors; assigns warrant numbers for checks; collects money for issuing warrants; enters bad checks into IMCBC.
• Answers phones; responds to questions; types and distributes memos; files information; attends training classes.
• Works on special projects as assigned by the Court Clerk or the Court Coordinator.
• Performs backup duties for the criminal and civil docket.
• Supervises, trains, and instructs new employees.
• Receives and receipts court costs for the summons of civil suits; ensure that summons and complaints are prepared correctly; forwards paperwork to bookkeeping and the Marshals Department; issues justice numbers and case numbers.
• Issues dispossessory warrants; collects court costs; issues justice numbers and case numbers; forwards to the Marshals Department; issues FIFAs.
• Processes criminal warrant applications; forwards to the Sheriffs Department for service.
• Receives and collects court costs for writs of possession; issues justice numbers and case numbers; forwards paperwork to bookkeeping and the Marshals Department.
• Performs other related duties as assigned.

• Knowledge of Georgia OCGA laws and regulations.
• Knowledge of basic mathematics.
• Skill in the operation of a computer and various software programs.
• Skill in the operation of standard office equipment.
• Skill in oral and written communication.
• Ability to read, write, and perform mathematical calculations.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects. Additionally, the following physical abilities are required:

• Balancing maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing ascending, descending ladders, stairs, ramps, requires body agility.
• Crawling moving about on hands, knees, or hands, feet.
• Crouching bending body forward by bending leg, spine.
• Feeling perceiving attributes of objects by touch with skin, fingertips.
• Grasping applying pressure to object with fingers, palm.
• Handling picking, holding, or working with whole hand.
• Hearing 1 perceiving sounds at normal speaking levels, receive information.
• Hearing 2 receive detailed information, make discrimination in sound.
• Kneeling bending legs at knee to come to rest at knees.
• Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching extending hands or arms in any direction.
• Repetitive Motion substantial movements of wrists, hands, fingers.
• Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing for sustained periods of time.
• Stooping bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office, library, or computer room.