Benefits Clerk II
Casey Co School District
Central Office - Liberty, Kentucky
This job is also posted in Casey Co School District
Job Details
Job ID:5706892
Application Deadline:Posted until filled
Posted:Yesterday
Starting Date:To Be Determined
Job Description
CASEY COUNTY JOB DESCRIPTION
Position Title: Benefits Clerk II Class Code:7191
Department: Central Office
Reports To: Superintendent/Finance Director
Approved By: Casey County Board of Education Date: June 2026
Benefits Clerk
Reports To: Superintendent / Finance Director / Human Resources Contract: 245 Days - 8 Hours Per Day Salary: Based on Education and Experience per the Salary Schedule
Position Summary
The Benefits Clerk is responsible for assisting employees with insurance benefits, retirement, leave management, payroll-related benefits processing, and employee support services. This position works closely with Human Resources and Payroll to ensure employee benefits and related records are maintained accurately, confidentially, and efficiently. Duties are designed to support the over 450 employees of Casey County Schools and their families.
Essential Job Duties and Responsibilities
Assist employees with health insurance, dental insurance, vision insurance, life insurance, and other employee benefit programs
Coordinate employee benefit enrollments, changes, and terminations
Assist employees during annual open enrollment periods
Maintain accurate employee benefit records and documentation
Maintain state and federal reporting requirements
Process and monitor retirement paperwork and related reporting requirements
Assist employees with retirement questions and communication with KTRS and CERS systems
Maintain records related to employee leave balances, including sick leave, personal leave, vacation leave, and FMLA documentation Work collaboratively with Human
Resources and Payroll to ensure accurate payroll deductions and benefit withholdings
Verify payroll deductions for insurance, retirement, garnishments, and voluntary deductions
Assist with workers' compensation documentation and related benefit coordination
Respond to employee questions regarding benefits, leave, retirement, and payroll deductions in a professional and confidential manner
Prepare reports, spreadsheets, and correspondence related to employee benefits and leave records
Maintain confidentiality of employee records and sensitive information
Assist with the onboarding of new employees regarding benefits and required documentation
Assist in separating employees with retirement, insurance continuation, and exit procedures
Communicate with insurance providers, retirement systems, and outside agencies as needed
Maintain organized electronic and paper filing systems
Operate standard office equipment and software systems, including payroll and employee management systems
Attend trainings, workshops, and meetings related to benefits, payroll, retirement, and human resources
Support the district's efforts to provide accurate and timely employee services
KHRIS Insurance Administration
Process employee enrollments, changes, and terminations for all district benefit programs.
Maintain accurate employee benefits records in district software systems (KHRIS)
Assist employees with completion of insurance and benefit forms.
Verify eligibility for benefits coverage and dependent documentation.
Assist HR Director with open enrollment activities and communicate benefit updates to staff.
Serve as a point of contact for employee questions regarding health, dental, vision, life insurance, and supplemental benefits.
Assist with COBRA notifications and continuation coverage requirements.
Coordinate with payroll/finance to ensure accurate benefit deductions.
Coordinate Section 125 benefits and serve as the liaison between vendors and employees.
Leaves
Assist employees with leave paperwork and reporting requirements for the Kentucky Teachers' Retirement System (TRS) and County Employees Retirement System (CERS).
Maintain records related to employee leave balances and benefits eligibility.
Support administration of FMLA and other leave-related documentation.
Provide employees with information regarding leave procedures.
Maintain confidentiality of employee records and sensitive information.
Ensure compliance with district policies (requirements, and applicable federal regulations including ACA, HIPAA, COBRA, and FMLA).
Communication and Compliance
Prepare and maintain reports related to benefits participation and compliance.
Assist with audits and requests for documentation.
Respond promptly to employee questions and concerns regarding benefits.
Prepare benefit communication materials, notices, and employee correspondence.
Assist with new employee orientation related to benefits and insurance.
Provide excellent customer service to employees and vendors.
File and maintain personnel and benefits documentation.
Assist Human Resources staff with special projects and departmental needs.
Schedule appointments and maintain calendars related to benefits administration.
Perform data entry and generate reports as requested.
Attend training sessions and professional development related to benefits administration.
Reconcile monthly insurance billing statements and report discrepancies. (Our Finance Dept. handles this piece)
Knowledge, Skills, and Abilities
Knowledge of employee benefits and retirement systems preferred
Knowledge of payroll deduction processes and leave management
Strong organizational and record-keeping skills
Ability to maintain confidentiality and exercise discretion
Strong communication and customer service skills
Ability to work effectively with employees, administrators, and outside agencies
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Proficiency in computer systems, spreadsheets, and office software
Education and Experience
High school diploma or GED required
Associate degree or experience in payroll, benefits, human resources, or office administration preferred
Additional Duties
Perform other duties as assigned.
Adapted from existing Casey County Schools payroll and benefits support responsibilities.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Position Type:Full-Time
Job Requirements
Citizenship, residency or work visa required
Casey Co School District
Central Office - Liberty, Kentucky
This job is also posted in Casey Co School District
Job Details
Job ID:5706892
Application Deadline:Posted until filled
Posted:Yesterday
Starting Date:To Be Determined
Job Description
CASEY COUNTY JOB DESCRIPTION
Position Title: Benefits Clerk II Class Code:7191
Department: Central Office
Reports To: Superintendent/Finance Director
Approved By: Casey County Board of Education Date: June 2026
Benefits Clerk
Reports To: Superintendent / Finance Director / Human Resources Contract: 245 Days - 8 Hours Per Day Salary: Based on Education and Experience per the Salary Schedule
Position Summary
The Benefits Clerk is responsible for assisting employees with insurance benefits, retirement, leave management, payroll-related benefits processing, and employee support services. This position works closely with Human Resources and Payroll to ensure employee benefits and related records are maintained accurately, confidentially, and efficiently. Duties are designed to support the over 450 employees of Casey County Schools and their families.
Essential Job Duties and Responsibilities
Assist employees with health insurance, dental insurance, vision insurance, life insurance, and other employee benefit programs
Coordinate employee benefit enrollments, changes, and terminations
Assist employees during annual open enrollment periods
Maintain accurate employee benefit records and documentation
Maintain state and federal reporting requirements
Process and monitor retirement paperwork and related reporting requirements
Assist employees with retirement questions and communication with KTRS and CERS systems
Maintain records related to employee leave balances, including sick leave, personal leave, vacation leave, and FMLA documentation Work collaboratively with Human
Resources and Payroll to ensure accurate payroll deductions and benefit withholdings
Verify payroll deductions for insurance, retirement, garnishments, and voluntary deductions
Assist with workers' compensation documentation and related benefit coordination
Respond to employee questions regarding benefits, leave, retirement, and payroll deductions in a professional and confidential manner
Prepare reports, spreadsheets, and correspondence related to employee benefits and leave records
Maintain confidentiality of employee records and sensitive information
Assist with the onboarding of new employees regarding benefits and required documentation
Assist in separating employees with retirement, insurance continuation, and exit procedures
Communicate with insurance providers, retirement systems, and outside agencies as needed
Maintain organized electronic and paper filing systems
Operate standard office equipment and software systems, including payroll and employee management systems
Attend trainings, workshops, and meetings related to benefits, payroll, retirement, and human resources
Support the district's efforts to provide accurate and timely employee services
KHRIS Insurance Administration
Process employee enrollments, changes, and terminations for all district benefit programs.
Maintain accurate employee benefits records in district software systems (KHRIS)
Assist employees with completion of insurance and benefit forms.
Verify eligibility for benefits coverage and dependent documentation.
Assist HR Director with open enrollment activities and communicate benefit updates to staff.
Serve as a point of contact for employee questions regarding health, dental, vision, life insurance, and supplemental benefits.
Assist with COBRA notifications and continuation coverage requirements.
Coordinate with payroll/finance to ensure accurate benefit deductions.
Coordinate Section 125 benefits and serve as the liaison between vendors and employees.
Leaves
Assist employees with leave paperwork and reporting requirements for the Kentucky Teachers' Retirement System (TRS) and County Employees Retirement System (CERS).
Maintain records related to employee leave balances and benefits eligibility.
Support administration of FMLA and other leave-related documentation.
Provide employees with information regarding leave procedures.
Maintain confidentiality of employee records and sensitive information.
Ensure compliance with district policies (requirements, and applicable federal regulations including ACA, HIPAA, COBRA, and FMLA).
Communication and Compliance
Prepare and maintain reports related to benefits participation and compliance.
Assist with audits and requests for documentation.
Respond promptly to employee questions and concerns regarding benefits.
Prepare benefit communication materials, notices, and employee correspondence.
Assist with new employee orientation related to benefits and insurance.
Provide excellent customer service to employees and vendors.
File and maintain personnel and benefits documentation.
Assist Human Resources staff with special projects and departmental needs.
Schedule appointments and maintain calendars related to benefits administration.
Perform data entry and generate reports as requested.
Attend training sessions and professional development related to benefits administration.
Reconcile monthly insurance billing statements and report discrepancies. (Our Finance Dept. handles this piece)
Knowledge, Skills, and Abilities
Knowledge of employee benefits and retirement systems preferred
Knowledge of payroll deduction processes and leave management
Strong organizational and record-keeping skills
Ability to maintain confidentiality and exercise discretion
Strong communication and customer service skills
Ability to work effectively with employees, administrators, and outside agencies
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Proficiency in computer systems, spreadsheets, and office software
Education and Experience
High school diploma or GED required
Associate degree or experience in payroll, benefits, human resources, or office administration preferred
Additional Duties
Perform other duties as assigned.
Adapted from existing Casey County Schools payroll and benefits support responsibilities.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Position Type:Full-Time
Job Requirements
Citizenship, residency or work visa required
Job ID: 520853563
Originally Posted on: 5/12/2026
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