Administrative Support Specialist I - Sr 637806
- Oklahoma State University
- Stillwater, Oklahoma
- Full Time
Administrative Support Specialist I - Sr 637806
494288
Stillwater
STUDENT AFFAIRS (STW)
Staff Full-time
High school diploma or equivalent
ADD TO FAVORITES
VIEW FAVORITES
Campus
OSU-Stillwater
Contact Name & Email
Michele Young, ...
Work Schedule
Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$13.50 - $20.00
Hourly
Priority Application Date
While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by May 29, 2026 to ensure full consideration.
Special Instructions to Applicants
For full consideration, please include a resume, cover letter and contact information for three professional references.
About this Position
Provides comprehensive administrative, fiscal, and operational support to the Department of Wellness Sponsored Programs (DOWSP). This role ensures efficient, compliant, and mission-driven services that advance Oklahoma State University's land-grant mission and support grant-funded initiatives.
Administrative and Operational Support
Assists with implementing and maintaining administrative support activities across all DOWSP programs.
Delivers high-quality customer service via mail, email, phone, and in person.
Provides accurate information and assistance to individuals contacting DOWSP.
Provides direct support to staff serving Accessibility Programs, Community Wellness, and Student Accessibility Services.
Supports the DOWSP Leadership with a variety of administrative functions.
Manages phone calls, email communications, and inquiries from Oklahomans seeking information and assistance.
Maintains office supplies, organizational service accounts, and passwords.
Coordinates bulk mailings and administrative logistics.
Provides backup support for Facilities Work Orders, phone orders, deposits, and inventory addition/removal forms.
Assists with data entry, data collection, and maintenance of contact lists for digital communications and meetings.
Fiscal and Procurement Support
Assists with purchases and payments using OK Corral.
Supports deposits and maintains commitment logs, databases, and procurement records.
Prepares, tracks, and follows up on invoices to external partners.
Coordinates vehicle rental reservations and equipment purchases.
Institutional Impact
Ensures compliance with Oklahoma State University policies and procedures.
Supports accountability, operational excellence, and audit readiness.
Advances OSU's land-grant mission through service, accessibility, and community engagement.
Performs additional duties as assigned.
Required Qualifications
High School/GED (degree must be conferred on or before agreed upon start date)
Administrative Support Specialist I: 1 year of clerical/customer service experience
Administrative Support Specialist II: 2 years of clerical/customer service experience
Senior Administrative Support Specialist: 3 years of clerical/customer service experience
Post-secondary education may substitute for years of required experience.
Preferred Qualifications
Associate's
Three (3) years of clerical, administrative, or customer service experience.
Certifications, Registrations, and/or Licenses:
Completion of Ambassador Program.
Skills, Proficiencies, and/or Knowledge:
Experience in business administration, Public Administration, Human Resources, or a related field.
Experience in higher education, government, or nonprofit organizations.
Familiarity with Oklahoma State University systems such as Banner, PageUp, and OK Corral.
Knowledge of accessibility services and ADA compliance.
Experience supporting events, outreach initiatives, or student services.
Excellent verbal and written communication abilities.
Experience managing multiple priorities with accuracy and attention to detail.
Experience maintaining confidentiality and exercise sound judgment.
All positions are subject to the availability of funding, and any offers are contingent upon the successful completion of a background check. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation in the application process. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an accommodation, please email ... or call ....
Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions.
494288
Stillwater
STUDENT AFFAIRS (STW)
Staff Full-time
High school diploma or equivalent
ADD TO FAVORITES
VIEW FAVORITES
Campus
OSU-Stillwater
Contact Name & Email
Michele Young, ...
Work Schedule
Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$13.50 - $20.00
Hourly
Priority Application Date
While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by May 29, 2026 to ensure full consideration.
Special Instructions to Applicants
For full consideration, please include a resume, cover letter and contact information for three professional references.
About this Position
Provides comprehensive administrative, fiscal, and operational support to the Department of Wellness Sponsored Programs (DOWSP). This role ensures efficient, compliant, and mission-driven services that advance Oklahoma State University's land-grant mission and support grant-funded initiatives.
Administrative and Operational Support
Assists with implementing and maintaining administrative support activities across all DOWSP programs.
Delivers high-quality customer service via mail, email, phone, and in person.
Provides accurate information and assistance to individuals contacting DOWSP.
Provides direct support to staff serving Accessibility Programs, Community Wellness, and Student Accessibility Services.
Supports the DOWSP Leadership with a variety of administrative functions.
Manages phone calls, email communications, and inquiries from Oklahomans seeking information and assistance.
Maintains office supplies, organizational service accounts, and passwords.
Coordinates bulk mailings and administrative logistics.
Provides backup support for Facilities Work Orders, phone orders, deposits, and inventory addition/removal forms.
Assists with data entry, data collection, and maintenance of contact lists for digital communications and meetings.
Fiscal and Procurement Support
Assists with purchases and payments using OK Corral.
Supports deposits and maintains commitment logs, databases, and procurement records.
Prepares, tracks, and follows up on invoices to external partners.
Coordinates vehicle rental reservations and equipment purchases.
Institutional Impact
Ensures compliance with Oklahoma State University policies and procedures.
Supports accountability, operational excellence, and audit readiness.
Advances OSU's land-grant mission through service, accessibility, and community engagement.
Performs additional duties as assigned.
Required Qualifications
High School/GED (degree must be conferred on or before agreed upon start date)
Administrative Support Specialist I: 1 year of clerical/customer service experience
Administrative Support Specialist II: 2 years of clerical/customer service experience
Senior Administrative Support Specialist: 3 years of clerical/customer service experience
Post-secondary education may substitute for years of required experience.
Preferred Qualifications
Associate's
Three (3) years of clerical, administrative, or customer service experience.
Certifications, Registrations, and/or Licenses:
Completion of Ambassador Program.
Skills, Proficiencies, and/or Knowledge:
Experience in business administration, Public Administration, Human Resources, or a related field.
Experience in higher education, government, or nonprofit organizations.
Familiarity with Oklahoma State University systems such as Banner, PageUp, and OK Corral.
Knowledge of accessibility services and ADA compliance.
Experience supporting events, outreach initiatives, or student services.
Excellent verbal and written communication abilities.
Experience managing multiple priorities with accuracy and attention to detail.
Experience maintaining confidentiality and exercise sound judgment.
All positions are subject to the availability of funding, and any offers are contingent upon the successful completion of a background check. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation in the application process. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To request an accommodation, please email ... or call ....
Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions.
Job ID: 520847147
Originally Posted on: 5/12/2026
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