HR Administrative Assistant (Jackson)

Salary Range: $18.00 - $22.00 per hour Shift: Monday-Friday. 8 am - 5 pm Job Summary: The Office Assistant with HR Experience is responsible for maintaining efficient office procedures and supporting various HR functions, including recruitment, onboarding, and record-keeping. This role requires a high degree of confidentiality, professional communication, and the ability to multitask in a fast-paced environment. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks, work diligently under pressure, and maintain ahigh degree of attention to detail and discretion. Key Responsibilities: General Office AdministrationFront Desk & Inquiries: Greet visitors, answer and route phone calls, and respond to general email inquiries.Administrative Support: Perform general clerical duties including photocopying, scanning, faxing, and managing digital and physical filing systems.Answer and direct phone calls, take messages, and respond to inquiries via or social media in a professional manner.Inventory Management: Monitor office supply levels, anticipate needs, and place orders to ensure the workplace remains fully stocked.Data Entry: Create and update records ensuring the accuracy and validity of information in databases or spreadsheets.Human Resources SupportRecruitment: Assist in posting job openings, screening resumes, performing background checks, and coordinating interview schedules.Onboarding: Prepare new hire packets, conduct orientation sessions, and coordinate with IT for equipment and systems access.Record-Keeping: Maintain accurate and up-to-date physical and digital employee personnel files, ensuring strict data confidentiality.Payroll & Benefits Support: Assist with processing payroll, tracking employee attendance/leave, and answering basic employee questions regarding benefit plans.Compliance: Conduct periodic audits of HR files to ensure all required documentation is collected and compliant with labor laws. Required Qualifications: Experience: Minimum 1-2 years of experience in an administrative office role, with direct experience in an HR support capacity preferred.Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook). Familiarity with Quickbooks software is a plus.Soft Skills: Excellent verbal and written communication; strong attention to detail; and the ability to handle sensitive situations with tact and diplomacy.