Senior Administrative Assistant

Who We Are:

People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. National Park Medical Center, a 163-bed full-service hospital, is a forward thinking, innovative hospital where trust, teamwork and technology come together to make a positive difference in the health of our community and region.

Where We Are:

Live where others only get to vacationHot Springs, located in the gently rolling Ouachita Mountains, offers a unique combination of natural beauty, cultural life, and historical interest. With numerous outdoor activities, art galleries, local shops, and diverse cuisine, Hot Springs has something for everyone.

Why Choose Us:

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off / Extended Illness Bank package for full-time employees
• Short-term and Long-term disability 100% paid for by the company
• Employee Assistance Program - mental, physical, and financial wellness assistance
• Loan repayment, tuition reimbursement and scholarship opportunities for qualified candidates
• Professional development opportunities, apprenticeship programs, and certification assistance
• And much more

Position Summary:

The Senior Administrative Assistant provides administrative support to hospital administration, to include scheduling, meeting coordination, event planning, and a variety of duties as assigned.

Essential Functions

• Responsible for fostering good relations in all encounters between customers, employees and patients.
• Maintain profound professional skills and ensures strict confidentiality.
• Composes, types, and transcribes correspondence, forms, reports, minutes, presentation materials and other written communications.
• Manages preparations for senior management and department director meetings, records minutes as needed.
• Plans and completes special projects and assignments by the CFO and COO, organizes Board and Leadership group social events, retreats, as well as other requested activities.
• Prepare Administrative Call Schedule; complete applications for Hospital License, AHA annual survey, insurance credentialling and any other documentation necessary for continued operations of the facility.
• Answer and screen calls for the CEO/CNO/COO/CFO.
• Pick up and deliver mail for CEO/CNO/COO/CFO; pen, read, sort and prioritize mail.
• Schedule and maintain appointment calendar for CFO and COO.
• Order office supplies as needed for office equipment; execute work order(s) for repair of office equipment.
• Ensure that timecards and sheets are processed in a timely manner for administrative department.
• Assist with vendor payment research.
• General knowledge of the Joint Commission standards within administrative department.
• Prepares materials, agendas, minutes, etc., for meetings and events as assigned. Takes minutes for each.
• Coordinates with the HSC Recruitment Department to schedule executive level interviews.
• Assists with coordination of quarterly Town Hall meetings, including scheduling/setting up room, ordering food, purchasing prizes, final slide deck revisions, and employee notifications.

Non-Essential Functions:

• Position serves both internal co-workers and external customers, clients, and contractors.

• Access to and/or works with sensitive and/or confidential information.

• Perform other duties as assigned.

Required Skills:

• Excellent oral and written communication skills, with experience using Microsoft Office, Excel, Word, PowerPoint, Outlook, and TEAMS

• Requires critical thinking skills, decisive judgement and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action, according to facility Code of Conduct and Core Values.

• Previous experience on Oracle, UKG, and Laborlytics software preferred.

• Must work closely with CEO, CNO, CFO, COO, People Services Director, Department Managers, Board of Directors and Medical Staff.

• Ability to work normal business hours and overtime as needed.

• Maintain harmonious relationships with nursing personnel, medical staff, hospital administration, and all hospital departments.

Education:

• Education: High School Diploma or GED. Associate's degree preferred.

• Previous administrative experience preferred.

EEOC Statement:

National Park Medical Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.