TRIO-SSS Data Specialist

Join Our Mission at Augustana College At Augustana College, we don't just educate students - we empower them. As a nationally recognized college of the liberal arts and sciences, we invest in engaged learning, maximizing student potential, and building strong community partnerships-the driving forces of our Bold & Boundless Strategic Plan (2024-29). For our 2,500 students, Augustana offers a collaborative and student-focused environment, in which faculty and staff play an active role in shaping futures through hands-on learning, mentorship and leadership development. Located on a scenic, wooded campus in Rock Island, Illinois, Augustana is part of the vibrant Quad-Cities metropolitan area (pop. 470,000), about a 3-hour drive from Chicago. We seek mission-driven professionals who are passionate about student success, innovation and making an impact. If you thrive in an environment that values curiosity, collaboration and the power of transformative education, we invite you to bring your talents to Augustana. Employees at Augustana enjoy an excellent benefit package including medical, retirement, generous paid time off, tuition benefits for employees and their family members, and much more. Job Title: TRIO-SSS Data Specialist Status: Non-Exempt Full-time, 12-Month / Year-Round Wage Grade : 730 Reports To: TRIO-SSS Program Director Overview: The data specialist provides administrative support for the TRIO-SSS Director and Office with a special focus on collecting, updating and reporting student data. This position is grant funded through Augustana College's TRIO SSS grant P042A200315 and is dependent on continued Department of Education funding of the college's SSS program. Job Duties: 1. Answers phone calls, greets visitors and provides a warm welcome for students and other visitors to the TRIO-SSS area. 2. Collect necessary information from student applications, complete forms related to eligibility and selection. 3. Manage the gathering, updating and maintenance for student files and student applications. 4. Perform data entry of all information into the TRIO database, ensuring accuracy and accessibility of needed information for reporting purposes. 5. Provide reports as needed to the Program Director and others on a regular basis in a format needed for grant reporting. 6. Assists in recruitment, orientation and coordination of students into TRIO-SSS programs. 7. Create and maintain systems for recording participation in conferences, field trips and workshops. Ensure that accurate records are added on a timely basis. 8. Assist members of the TRIO-SSS team with event planning including room reservations, catering, publicity, materials and other needs. 9. Create and maintain tracking mechanisms for a variety of progress points for participating students. 10. Oversees student workers as needed, providing direction and support as necessary. Assigns projects, creates schedules, communicates expectations and provides administrative support for student workers as needed. Oversees time tracking and approves time for student workers. 11. Maintains and reports on departmental budget concern, expenses and grants. Reconciles P-card accounts as assigned and updates budget and other expense spreadsheets. 12. Order needed supplies, enter work orders, and resolve issues with custodial or other facilities staff. 13. Other duties as assigned Experience & Skills: Two or more years of demonstrated experience providing administrative support and data reporting. Experience in a higher education experience preferred. Excellent computer skills with a working knowledge of Microsoft Office products, intermediate Excel skills and ability to learn and adapt to new technology. Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy. Ability to work with a diverse group of colleagues, faculty members, and students. Education: Associates degree required. Additional Information: Pay and Benefits : This position is budgeted to pay $19 - $21 per hour based on qualifications. We offer a competitive benefits package designed to support the needs of employees. Full-time employees are eligible for a comprehensive range of benefits including: Medical, dental, vision insurance Flexible spending accounts or health savings accounts Life insurance, disability insurance, and supplemental insurance programs Retirement plan with a generous company contribution Excellent paid time off/holiday benefits Tuition benefits for employees and their family members Access to company facilities (gym, pool, health center, etc.) You can learn more about our benefit programs at our Benefits website . Physical Requirements: This position is located on campus and works in a traditional office environment. The below requirements are expected: Able to frequently move about inside the office to access file cabinets, office machinery, etc. Consistently operates a computer and other office machinery such as printer, copy machine, calculator, and other equipment. Frequently communicates with students who have program inquiries or campus related issues. Must be able to exchange accurate information in these situations in person, or by video or phone. Occasionally moves office supplies up to 15 pounds across campus for various events or meetings. EEO Statement: Augustana is an Equal Opportunity Employer. It is Augustana College's policy to provide equal opportunity to all qualified employees and applicants without regard to race, color, religion, gender, age, national origin, disability and any other category protected by federal, state or local law. Note: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities are subject to change at any time with or without notice. Application Instructions: Interested applicants should submit a cover letter, resume, and names of 3 references. Review of applications will begin immediately. Applicants must be legally authorized to work in the United States; this position is not eligible for visa sponsorship