General Office Assistant - Stewardship

General Office Assistant - Stewardship

Villanova University, United States

about 22 hours ago

Location:

Riley, INDIANA

Deadline:

;

Posting Details

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Position Information

Posting Number: 20260176V

Position Title: General Office Assistant - Stewardship

Posting Type Student

Hours/week: up to 10 hours

Eligibility: Work study preferred but open to all students

Semester 2026-2027 Academic Year

Location Riley Hall

Detailed Work Schedule

Number of positions: 1

Department: 608-Development

Contact Name: Maire Butler

Contact Phone/Extension: ...

Position Summary Information

Job Description Summary:

This position will support the Stewardship Team within University Advancement through assistance on administrative tasks, data management, and communications related to donor records and gift documentation.

The primary focus for the role will be supporting Villanova's Endowment Services Team by assisting with the organization, tracking, and processing of gift agreements and nomination forms. This role is ideal for a detail-oriented, self-motivated, organized individual who is comfortable working with digital records and navigating multiple software systems with accuracy and consistency. An interest in University Advancement operations is a plus! Key responsibilities include:

Accurately save completed gift agreements and nomination forms to the appropriate platforms, including the internal drive, Salesforce, and Etrieve (Softdocs), and update record statuses accordingly

Manage the GA Booked sub-folder in the Gift Agreements inbox

Monitor AdobeSign accounts

Print agreements and cover letters for the Vice President of University Advancement

Perform periodic audits to ensure accuracy of records in Salesforce

Occasional editing faculty, staff and student submissions for donor reporting

Maintain confidentiality and uphold data accuracy across all platforms

Administrative tasks to support the overall work of the Stewardship Team may also be assigned.

Requirements:

Current Villanova student

Written and oral communication skills

Familiarity with or willingness to learn platforms such as Salesforce, AdobeSign, and Softdocs (Etrieve)

Ability to prioritize and multi-task in a fast-paced environment

Exceptional organizational skills and attention to detail

Ability to follow detailed, step-by-step instructions accurately

Strong critical thinking skills to identify and case-by-case exceptions appropriately

Professional communication skills and a commitment to accuracy and timeliness

Dependable, with a demonstrated ability to manage responsibilities independently and meet deadlines

Ability to work with and discuss confidential matters

Preference for a student who is available for at least 2 shifts per week

Additional Information:

Physical Demands Summary:

Wage Rate: $10 per hour

Posting Detail Information

Closing Date (11:59pm ET):

Open Until Filled Yes