Administrative Assistant

Administrative Assistant

Full-time

| Salary to be discussed with applicant

Department: Adult Probation

Position Summary

Provide confidential clerical and administrative support for the Adult Probation Department. Organize files, prepare reports or documents. Completes a range of clerical tasks including sorting incoming mail, preparing and submitting requisitions.

Essential Duties and Responsibilities

• Greets public, answers phones, and directs clients to appropriate staff.
• Prepares, proofs and processes confidential reports for agency staff.
• Collects, prepares, and distributes incoming/outgoing mail.
• Assists probation staff with a variety of reports and projects.
• Enter client/case information into the agency database.
• Sets up files, closes files, and keeps file information current.
• Produces expungement forms for eligible clients to agency staff.
• Prepares/Assists with the annual department budget and maintains ledger.
• Acts as agency computer resource person in solving basic computer problems and development of forms, graphs, brochures, and power points, etc.
• Colllects probation fees and class payments from clients.
• Directs clients to waiting area.
• Maintains and keeps forms and manuals updated.
• Attends workshops and training as needed to maintain job responsibilities.
• Works closely with probation staff, clients, Court Administrator staff, law enforcement

records, and general public.

• Other duties as assigned or apparent.
• Regular attendance is required.
• Attending meetings and training, as needed.
• Produce court dockets on a daily basis to each probation officer.

Qualifications

Education Requirements

• Must have a high school diploma AND one of the following:
• Legal Secretary Certificate; OR
• Two years full-time experience in the corrections/legal clerical field; OR
• Three years full-time experience in an administrative assistant role.

Other Requirements

• Must possess a valid driver's license and be able to drive in the state of Tennessee.
• Must be able to take deposits to the Finance building twice a week.
• Pass criminal history check.
• Knowledge of legal system preferred.
• Bi-lingual: Fluency in English and Spanish is highly preferred but not required.
• Must be able to work Monday through Friday, 8 A.M. to 4:30 P.M.

Knowledge, Skills and Abilities

• Bookkeeping skills
• Ability to multi-task in a fast paced environment
• Experience with Microsoft support and maintenance.
• Experience with iSoms and/or TnCIS is preferred.
• Excellent inter-personal communication, written, and verbal communication skills.
• Above average knowledge of basic computer and technical skills.

Please send completed applications to ...

• Full job details

Sumner County is an Equal Opportunity Employer.