Office Assistant, No Holidays/Weekends!

If you are mission driven and want to help the lives of people in your community, we have a place for you on our Team!

Provide administrative support to the unit and clientele to ensure program goals and objectives are met. Handle day to day operations in office setting and coordinate message distribution to staff and outside organizations. The Office Assistant finds ways to make the clinic a welcoming environment for clients and staff, ensuring a critical no wrong door approach - that any program a client enters can provide a universal gateway to enter any New Vista service. The Office Assistant is a positive team player that promotes a culture of inclusion and participation.

Required Education and Experience

High School graduate or equivalent

Customer Service experience

Valid driver s license, reliable operating transportation, and proof of current auto insurance

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Greet clients, interfacing with them in a professional, courteous, and sensitive manner

Answer telephones and respond appropriately to client calls and inquiries

Schedule any New Vista appointments for clientele, providing a centralized experience to whole health services

Provide suggestions and feedback to enhance clinic healthcare experience

Ensure clients accessing services have a welcoming and seamless experience of care

Ensure clients accessing clinic services through telehealth can navigate and connect to the clinic and provide feedback to make the process go more smoothly

Ensure up-to-date client information in computer system and EHR system

Verify client guarantor coverage

Collect payments, post to client accounts, and maintain financial information in the electronic health record

Assist clinical staff in contacting clients, scheduling, and obtaining necessary paperwork

Ensure the clinic is positive, professional and reflects a client-centered, trauma-informed environment that welcomes client, staff and community members into the clinic

While we welcome all to apply, there are some position specific background stipulations that must be met to comply with various regulatory and contractual requirements.

New Vista prohibits discrimination and harassment against any applicant, employee or contractor based on sex, race, color, age, national or ethnic origin, religion, physical disability, mental disability, genetic information, marital status, sexual orientation, gender identity or expression, citizenship, pregnancy or maternity, protected veteran status, or any other basis prohibited by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, working conditions, promotion, termination, layoff, recall, transfer, leaves of absence, wage and salary administration, employee benefits and training. It is also the company s policy to prohibit all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, encouraged another to complain, participated in an investigation into such complaints, or opposed unlawful discrimination.